Opening of Proposals - Safe Roads to School Kennedy School - A&Z Engineering, LLC

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The City of South Bend Safe Routes to School: Kennedy School Des No. 2201237 7 Project Approach QA/QC Protocols 1. QA/QC is not an option. PMs specifically allot time into each project sched- ule and budget for the QA/QC process. 2. Red Pen Review: Complete dual quantity take-off calculations are reviewed by two separate individuals during our red pen review ensuring: Accuracy, Consistency, Compliance, and Constructability 3. Targeted Review: Each facet of project design has a designated reviewer at each stage of the design submittal. Nitin Timble, PE, PS and Wesley Down- ing will review all plans in the targeted review stage. 4. Change Order Avoidance: Plans, specifications, and cost-estimates are com- pared to ensure each pay item coincides with the method of measurement and basis of payment to avoid construction problems and change orders. Strategic Scheduling System Infrastructure projects have a lot of moving parts and require multiple key staff working in unison. Often, the ability of one person to complete their task relies on another having their portion completed. Additionally, we want to ensure that our staff are not over committed and can give their full attention to the project at hand. Ajera Deltek/Gantt: A&Z uses Ajera DelTek software to manage and track project progress and employee time. This gives us a single place to communicate our available capacity and workload. Weekly Meetings: A&Z has weekly staff meetings where each employee shares his/her workload for the week. This is also an opportunity for our employees to assist each other. Cost Containment Practices 1. Eliminate Excess: In our day-to-day office operations we use sus- tainable measures to eliminate waste (see our sustainability plan) that helps preserve the planet and our bottom line. On the job, we use these same kind of sustainability measures. We also treat our staff’s time as a resource and aim to maximize efficiency by being organized so that time is not wasted. 2. Constant Contact: A&Z facilitates two-way communication between all project stakeholders, subconsultants, and contractors to ensure that everyone is in the loop. 3. Thorough Documentation: A&Z has templates and checklists to make sure that everything from meeting minutes to emails are de- tailed and thorough. By keeping track of our communication and re- quests, we make sure nothing falls through the cracks. 4. Strategic Scheduling: Time is money, so A&Z makes sure that we use our time efficiently. When working as part of a larger team, it is crucial to have individuals meet deadlines because the next phase of the project depends on it. See our scheduling protocol below. 5. Do It Right The First Time: A&Z has found that practicing steps 1-4 enable us to complete the various phases of projects with precision– eliminating the need to clean up mistakes. More information about this can be seen in our QA/QC protocols. All projects should be completed on time, on budget, and on-par with client expectations. There are a few strategies that we employ across the board, for every single project to ensure that we provide communities wi th the quality service they deserve. 95 % client retention Constructability Review Once our designers have ensured that their plans meet specifications and standards, they are submitted to Mark and his construction team. During this phase of the review, we are looking for conflicts that will happen dur- ing constructions phase. From here staff then develop solutions and alternatives so that, once the project is underway, there are no setbacks or surprises.