Revised Agreement - Extending the Completion Date to June 30, 2023

Home Browse Search

Page 2 of 12 1/21 Volkswagen Diesel Emissions Environmental Mitigation Trust. If additional documentation is required for IDEM to meet reporting obligations under the Volkswagen Diesel Emissions Environmental Mitigation Trust, IDEM may request such docume ntation as necessary at any time during the term of this Agreement. 5. Term This Agreement commences on date of last signatory and shall remain in effect through June 30, 2023. Unless otherwise provided herein, it may be extended upon the written agreement of the parties and as permitted by the Volkswagen Diesel Emissions Environmental Mitigation Trust. 6. Funding A. The Grantee shall be reimbursed in accordance with the approved Project Budget as set forth in Attachment B of this Agreement, attached hereto and incorporated herein. The Grantee shall not change or modify t he Project costs funded by this Agreement and those funded by any local and/or private share without the prior written consent of IDEM. B. The disbursement of funds to the Grantee shall not be made until all documentary materials required by this Agreement have been received and certified by IDEM as being in conformance with the approved Project. Upon certification, IDEM will direct the Trustee to disburse funds to the Grantee from the Volkswagen Diesel Emissions Environmental Mitigation Trust. 7. Project Monitoring by IDEM IDEM may conduct on -site or off-site monitoring reviews of the Project during the term of this Agreement . The Grantee shall extend its full cooperation and give full access to the Project site and to relevant documentation to IDEM for the purpose of determining, among other things: A. whether Project activities are consistent with those set forth in Attachment A, and this Agreement; B. that Grantee is making timely progress with the Project, and that its project management, financial management and control systems, procurement systems and methods, and overall performance are in conformance with the requirements set forth in this Agreement and are fully and accurately reflected in Project reports submitted to IDEM. 8. Compliance with Audit and Reporting Requirements; Maintenance of Records A. Until five years after the termination of this Agreement and in accordance with the records retention policy, as approved by the Indiana Archives and Records Administration and located at www.in.gov/iara/3276.htm , for EV information related to the VW trust , the Grantee shall retain, and shall instruct its contractors and agents to preserve, all non -identical copies of all data, documents, records, or other information (including documents, records, or other information in electro nic form) in its or its contractors’ or agents’ possession or control, or that come into its or its contractors’ or agents’ possession or control, and that relate in any manner to the Grantees performance of its obligations under this Agreement . This information -retention requirement, which is in accord with the VW records ret ention policy developed by IDEM, shall apply regardless of any contrary institutional policies or procedures. At any time during this information -retention period, upon request by IDEM, the Grantee shall provide