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Safety data sheets or a chemical inventory or any other record which reveals where and when used <br />and the identity (e.g., chemical, common, or trade name) of a toxic substance or harmful physical <br />agent. <br />Access <br />• Each employee or designated representative has the right to request access to his/her records. The <br />company shall assure that access is provided in a reasonable time, place, and manner. <br />• The employee may access his/her records by making a request to the Human Resources <br />Manager. The company will release an employee's medical records only if the employee has given <br />specific, written consent (see Attachment 6-1). <br />• If the company cannot reasonably provide access to the record within fifteen (15) working days, the <br />company shall within the fifteen (15) working days apprise the employee or designated representative <br />requesting the record of the reason for the delay and the earliest date when the record can be made <br />available. <br />• In the case of an original X-ray, the employer may restrict access to on-site examination or make other <br />suitable arrangements for the temporary loan of the X-ray. <br />■ Records or copies will be provided at no cost to the employee. <br />• Whenever a record has been previously provided without cost to an employee or <br />designated representative, the company may charge reasonable, non-discriminatory administrative <br />costs (i.e., search and copying expenses but not including overhead expenses) for a request by the <br />employee or designated representative for additional copies of the record. <br />• No charge for an initial request for a copy of new information that has been added to a record which <br />was previously provided. <br />• No charge for an initial request by a recognized or certified collective bargaining agent for a copy of <br />an employee exposure record or an analysis using exposure or medical records. <br />Transfer of records <br />Whenever ceasing to do business, the company shall transfer all records subject to this <br />section to the successor employer. The successor employer shall receive and maintain these records. <br />Whenever ceasing to do business and there is no successor employer to receive and maintain the <br />records subject to this standard, the company shall notify affected employees of their rights of <br />access to records at least three (3) months prior to the cessation of business. <br />References <br />Code of Federal Regulation, Title 29, Part 1910.1020 <br />14 <br />