01-27-97 Personnel & Finance - Laserfiche WebLink

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Personnel and Finance Committee January 27, 1997 Page 2 Councilmember Coleman also noted that this is a good example of a dedicated firm which is specifically used for capital improvements. Following further discussion, Councilmember Varner made a motion, seconded by Councilmember Aranowski hat Bill No.4-97 be recommended favorably to Council. The motion passed. Councilmember Coleman then called on Mr. Jeff Rinard to give detail with regard to the withdrawal of Bill No. 3-97. Mr. Rinard noted that the funds in the Barrett Law account may be necessary for possible sewer extensions in the South end of the City. This would be the only funding mechanism available for such a expansion. Under unfinished business, Councilmember Coleman called upon Building Commissioner Don Fozo to review Resolution No. 97-3. Mr. Fozo noted that this resolution would approve a lease for additional space for the St. Joseph County/South Bend Building Department at 205 West Jefferson Blvd. He noted that the lease calls for approximately 520 feet of additional office space for an annual rental of $6,739.92. Mr. Fozo noted that when his department took over design review which had formerly been performed by the Community and Economic Development Department,that additional files were moved to his office and that meeting rooms are necessary to review and carry out these additional duties. Councilmember Pfeifer questioned why a building of this type had not been purchased in the past by the City when it was up for sale. Councilmember Coleman noted that there is a facility study which has been conducted for the City. Councilmember Pfeifer expressed the need for additional space and possible acquisition of property to facilitate or improve current programs or permit new programs to be offered by the City. She also noted that there is a need for additional space several for current employees. She stressed the need to look into this further. Councilmember Coleman then requested the Council Attorney to briefly review why the resolution was coming before the Common Council. The Council Attorney noted that State Law requires this procedure. More specifically. IC Section 36-1-10-7 requires a leasing agent, who in this instance would be the Board of Public Works, to receive a petition signed by at least fifty (50) taxpayers that there is a need for such a lease. The fiscal body or the Common Council is then required to determine, after investigation, whether the proposed lease is needed. She noted that it is basically a benefit cost analysis which should be performed by the Common Council in determining whether a need exists for entering into the lease arrangement. She