IPC Board Meeting Minutes October 2022

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• Kara Boyles: States that goal waivers are utilized when contractors have met good faith efforts, or when the scope of a project changes. • Michael Schmidt: States that program administrators are notified of an increase or decrease in the scope of a project. Further, administrators then decide on what changes are to be made. Contractors are not able to eliminate the goals of the original contract. o Discussion Point • Michael Schmidt: States that current projects are nearing the 75% threshold of completion and team is running into issues because contractors have been slow to update B2G Now and learning how the system functions. V. Procurement - Michael Schmidt o Report Updates • Minority business numbers have improved. Jackson Services had a large engagement for a demolition project with the City and that is what is driving the increase in numbers. • Also receiving a handful of vendors that we have updated as women or minority-owned. o Discussion Point • Murray Miller: Asks if professional services count towards goals. • Michael Schmidt: They are exempt from the ordinance due to being a professional service. • Murray Miller: Asks if that messes with the numbers. • Michael Schmidt: States that he sees two competing numbers. He looks at what the City spends with MWBEs each month and year-to-date citywide, and then at Public Works, which functions through goal setting where there are contractors, but states that he doesn’t have access to that tracking. • Michael Patton: States that B2G Now tracks the logistics of Public Works. Says he will share it with the Board. o Discussion Point • Michael Schmidt: States that there is a new issue. Says there was a minority contractor that did not make an effort to contact women-owned sub- contractors. Because of this, their quote was rejected. 1. Due to the program plan, there would not be a way to reward this minority company (for example) if they did reach a good faith effort in trying to fulfill the goals of the contract. 2. Schmidt encourages the Board to be proactive in thinking about a solution, or pathway, that best resolves this problem, as the quote would have been ideal for the budget of the set project if the minority business owner had met good faith efforts in finding a women-owned business.