09-19-95 Personnel & Finance - Laserfiche WebLink

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t Budget Hearing Report Personnel and Finance Committee September 19, 1995 Page 2 Irene Gammon, the City Clerk then reviewed the line item budget and the performance based budget information. She noted that capital improvements have been deleted from her proposed budget.It is her understanding that her all computer equipment which had been previously budgeted at $15, 000.00 has been removed. She noted that her computer was down last week. Mr. Rinard indicated that John Leszczynski is overseeing all capital improvements. In response to a question raised by Council Member Duda, it was noted that a one year plan is necessary to qualify for expenditures of EDIT monies. In response to a question raised by Council Member Luecke, it was noted that all capital improvements would be prioritized and would not have an impact on smaller budgets. Mr. Rinard further indicated that such capital costs would be distributed back to each department by cost centers and specific cost programs.An appropriation ordinance of this type is anticipated to take place in January of 1996. Mrs. Gammon indicated that a new line proposed at$3,000.00 for legal services is also being request in light of the new state law which allows the City Clerk to hire separate legal counsel. She also indicated a need for a index system for minutes to the Common Council meetings and software to address that need. Microfilming will take place next year, which is done every 4 years. In response to a question raised by Council Member Puzzello, it was noted that the codification monies of$20, 000.00 reverted back to the general fund in light of the City Administration recommending that it be done in house through the City Attorney's office. Mrs. Gammon stated that she believes that a total recodification should be done and expressed concern about doing it in house as opposed to a private contractor. Mr. Rinard noted that the Controller picks up the Code update costs which are done on a quarterly bases with Municipal Code out of Tallahassee,Florida. Mrs. Gammon also noted that the citation numbers differ from those which will be presented by the City Attorneys offices. Council Member Duda suggested that a log also be kept with regard to a performance indicator regarding telephone calls since numerous citizen requests are forwarded directly to the City Clerk's office. Questions were raised with regard to better coordination between the City Attorney's office and the City Clerk's office for fines that are over the ordinance violation limit of$70.00. City Attorney's Office: 1995 = $480, 232.00 1996 =$509, 598.00 (requested) Mr. Richard Nussbaum, City Attorney and Jenny Pitts Manier the Assistant City Attorney reviewed the line item budget and the performance based budget information.