04-24-95 Personnel & Finance - Laserfiche WebLink

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Committee Z port: Personnel and Finance Committee 'EGO the Common Qtouneti of the QLttll of 'oath Veu': The April 24, 1995 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Steve Luecke at 3:50 P.M. in the Council informal meeting room. Persons in attendance included Council Members: Puzzello, Kelly, Slavinskas, Washington, and Luecke; Lori Fleming, Reid T. Ottesen, Citizen Member Cathy Roamer, Kevin Horton, Jeff Rinard, and Kathleen Cekanski-Farrand. Council Member Luecke welcomed all to the Committee and noted that the purpose of the meeting was to receive and hear information on"Project Based Budgeting". Kevin Horton noted that approximately two years ago at a meeting with John Roos the concept of strategic planning process was introduced to the City. This process has been ongoing since February of 1994. He noted that one of the overall goals is to enhance skills but noted that if goals are not reflected in the budget process most often the goals would fall by the wayside. Mr. Jeff Rinard then introduced Mr. Reid T. Ottosen of the City Managers office from Peoria, IL and Lori Fleming the Finance Director and Comptroller from the City of Peoria, IL. Mr. Rinard noted that they had met with members of the Administration earlier today to introduce the concept of"Project Based Budgeting". Mr. Reid reviewed the packet of material entitled "City of Peoria Program and Performance Based Budget" (copy attached). He noted that the City began collecting information in 1992 and that their 10 Member Council and Mayor are all part-time positions however with the concept of Project Based Budgeting it allowed for service enhancement through the allocation of extra dollars. Such a procedure showed the value for the dollar by linking performance indicators to dollar allocations. Lori Fleming reviewed the packet of information entitled "Peoria City Council Fiscal Policy Overview" (copy attached) she noted that the new approach gets the entire community much more involved. She said that the key is to be open and honest and to educate those involved in the process. She also noted that giving information in a timely manner is critical. She stated that the City Council sets up by Resolution the percentage increase of the proposed budget prior to the administration establishing Project Based Budgeting numbers. It was noted that Project Based Budgeting would be in addition to the Line Item Budget Process. The representatives from the City of Peoria also left copies of the current Peoria Project Based Budgeting books with the Committee Members for review and discussion.