IPC Board Meeting Minutes September 2022

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original quote. As opposed to adding six more months onto the said project. • Discussion Point: i. Dr. Breanna Allen – Raises the question of whether the Board should be tracking businesses that are denied, and if it is a responsibility in the Board’s ordinance. ii. Michael Schmidt: it is a part of our responsibilities because we must report to the Board when goals/bids are denied. iii. Kara Boyles: goals are being waived for businesses that are meeting good faith efforts and are detailed in the report, that meet Board requirements. iv. Michael Schmidt: suggests that the Board can do a better job highlighting the details on a monthly basis (in this summary). Says that contractors must report why a goal wasn’t completed – the acceptable reason being that the scope of the project was changed by the city. • Discussion point i. Michael Schmidt: 90% of Public Works projects come with a change order, usually due to the projected budget amount being lower than anticipated. Asks Board for assistance in handling the projects that need a change order pertaining to an increase in the projected budget. ii. We can’t expect prime contractors to renegotiate with subcontractors with percentage increases, or other details pertaining to the goal changes of each project. iii. Regardless of changes to the scope of each goal, we are still holding prime contractors to their percentage of work. If there is an increase or decrease in the project goals, contractors must explain the reasoning for it. iv. Says we can look at change orders and try to figure out which codes are associated with that change order. v. Wilbur Boggs: I think that the goal should stay the same and when the change comes, the change order, whether it’s up or down. So, if it’s an increasing scope then base the change order and reporting system on the change order. vi. Kara Boyles: mentions concerns with unexpected issues affecting the scope of a particular project. This raises the question of what the circumstances for emergency situations look like. vii. Michael Schmidt: This is the issue that we’ve been encountering, and we wanted to alert the Board. We are doing our best to remain true to original representations, and to hold primes accountable to their presentations.