10877-22 An Ordinance Replacing & Amending Ch.2, Article 1, Sect 2-1 - & Including 2-9 of the SB Municipal Code (SUBSTITUTE BILL)

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Sec. 2-7. Duties of City Clerk as Clerk of Council. (a) The City Clerk shall be the Clerk of the Common Council. (b) The City Clerk shall be elected by the voters of the City at the time and in the same manner as other City officers are elected. The term of office shall commence on the first day of January following the Clerk's election and shall continue for four (4) years thereafter. (c) The Clerk, or a designated representative of the Clerk's Office, in addition to the powers and duties enumerated in section 2-14 of this Code, shall attend all regular and special meetings of the Council and shall keep an accurate journal of the proceedings of the Council and exercise and perform the powers and duties as provided and prescribed by law, this Code or ordinances. The City Clerk's Office shall prepare minutes without consultation with anyone not a part of said office. (d) The Clerk shall call the roll at the beginning of each session of the Council and on the vote of every ordinance and resolution and whenever requested by two (2) members on any other votes and record the ayes and nays by Council Member name in the minutes. (e) The Council Members shall be called in the following order: First, the District Council Members in the order of their districts; next the Council Members -at -Large in alphabetical order; last, the presiding officer. On all requested roll call votes when sitting as Committee of the Whole, on all third readings of bills, and on all resolutions, the Clerk shall call the roll rotating the call of each Council Member by one position. (f) The Clerk shall provide and maintain in the City Clerk's Office a supply of forms for all matters required to be filed with the City Clerk. (g) The Clerk shall have the power to administer oaths of office. (h) The Clerk shall make available to the press and any other interested person, upon request, all public information which is available concerning the subjects to be discussed at any regular, special or informal meetings of the Council, and shall also make available the time, date and place of such meetings. (i) Upon the request of any Council Member or the Council Attorney on behalf of any Council Member, the Office of the City Clerk shall provide other supportive clerical assistance and other related services to the Council, its standing committees, and such other committees which include Council representatives. Such services shall be provided to further effectuate the necessary obligations, responsibilities and duties required of the Council Members and to further the effective and efficient operation of the Council. (j) The City Clerk's Office shall maintain all minutes of the standing and special committees of the Common Council which are duly filed with said office by the Chairperson of the Committee. The minutes shall be maintained with the notices of such meetings in a separate and permanent folder for each committee. All folders shall be open for public inspection and available for copying at a reasonable cost to members of the public.