Change Order No 1 - Beck’s Lake LaSalle Park EPA Master Plan Proj No. 120-053 - HRP Construction Inc.

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INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk, Board of Public Works FROM: Finn Cavanaugh, Project Engineer, Division of Engineering SUBJECT: Award Memo 122-053 Beck’s Lake LaSalle Park EPA Master Plan DATE: August 15, 2022 The following change order proposal comprises two separate project change requests. First, Following the award of the project and preliminary staking it was brought to Engineering’s attention that a calculation error was made in the consultant’s design which resulted in substantial overcounting of quantities in lines 10 and 13 of the bid tabulation. As a result the awarded contract had more quantity of work for these lines that would actually be required by the project. The bid documents included quantities of 12,705 CYS for COMMON EXCAVATION, and 20,395 CYS for BORROW. The corrected quantities are 1,950 CYS and 12,995 CYS, respectively. The design engineer conducted a theoretical recalculation of the submitted bids following this discovery and found that holding bid unit prices equal, the low bidder would not have changed had this error been found and corrected as part of the bid process. Per review by the City Engineer and the Legal Department in reference to Indiana Code, these changes constitute a large enough proportion of the overall project to trigger renegotiation of unit prices for the affected line items. Engineering and HRP Construction discussed and came to agreement on adjusted unit prices. These proposed unit price revisions take into account overall constructability of the project, meaning that diminished quantities of work result in increased cost per unit to do the work. The summary table of revised quantities and unit prices is attached. Representatives from Honeywell Inc., as cost-sharing partner, reviewed and approved the proposal. The second project change request is related to a time-sensitive request received from neighborhood organizers to adjust protective fencing placed around excavated tree stumps. Following tree removal and stump grinding it was necessary to close off a small perimeter around each tree with security fencing. Following complaints from neighborhood organizers planning the LaSalle Park Neighborhood Reunion about the tall security fencing being an eyesore on the park, Engineering requested HRP to quickly mobilize to the site and replace select fencing areas with shorter and less-obtrusive black geogrid barriers. An additional line item was added to the project for this work as demonstrated in the attached summary. The overall change to the contract is a reduction of $477,961.05, for a new contract total of $1,720,983.95. This project is funded out of the Liability Insurance Fund 226-04-405-412-436000-- PROJ00000226, PO-0017158. Please respond with any questions.