Bill No. 42-22 Amending Chapter 2, Article 1, Sections 2-1 Through and Including 2-9

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--------------------------·------- stead. Although the parliamentary rules governing procedures for speech and debate may be set aside at the discretion of the President at such informal meetings , all other rules and regulations governing decorum and standards of conduct shall be in full force and effect whenever a Council Member performs any of the duties, obligations and services mandated by the Member's office. Sec. 2-5. Special meetings of Common Council; procedure for notice, service of notice and procedure for cancellation. ( a) Special meetings of the Common Council may be held on the call of the Mayor or of any five (5) members of the Common Council. (b) Such call shall be in writing, and specify therein the objects of the call, which is to say, the particular purposes for which it is called. (c) Such call shall be signed by the Mayor, or, when made by members of the Council, by them, and sealed with the seal of the City and countersigned by the Clerk, or the Clerk's designee . ( d) Each member of the Council shall be notified of the holding of such special meeting by the Chief of Police or any member of the police force , reading such call to them, or leaving a certified copy thereof at the last and usual place of residence of any member that the officer is not able to find; or having the City Clerk's office calling each Council Member no later than seventy-two (72) hours prior to such meeting and reading the same to them and leaving a certified copy thereof at the last and usual place of residence. (e) Only such business shall be transacted at such special meeting as is specifically stated in the call for such special meeting. ( f) The minute record shall show the issuance of the call , and the service of notice thereof, for which purpose the officer so serving such notice shall make return to the Clerk. (g) In the event that following the call of a special meeting a determination is made to cancel said special meeting the following procedure shall be followed: (1) The Mayor or the members of the Common Council who signed the initial call for the special meeting shall file a "cancellation notice of special meeting" with the Office of the City Clerk. Said cancellation shall be duly signed by the individual(s) calling the meeting and shall be sealed with the seal of the City and countersigned by the Clerk, or the Clerk's designee . (2) Each member of the Council shall be notified of the cancellation of the special meeting by the Chief of Police or any member of the police force , by reading such cancellation to them, or by leaving a certified copy thereof at the last and usual place of residence of any member that the officer is not able to find , or by having the City Clerk's office call each Council Member no later than twenty-four (24) hours prior to the date and time of the meeting to be cancelled and reading the same to them and leaving a certified copy thereof at the last and usual place of residence. (3) Copies of the "call of special meeting" and "cancellation notice of special meeting" shall be sent to the news media by the Office of the City Clerk.