Rejection of Bid - South Well Field Backwash Line Relocation Proj No. 117-059C - HRP Construction, Inc.

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INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Clara McDaniels, Assistant City Attorney Public Works Laura Hensley, Clerk FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 117-059C South Well Field Backwash Line Relocation Agenda Request – Reject Bids & New Request to Advertise DATE: July 18, 2022 The Board of Public Works opened and read bids at the July 12, 2022 Board of Public Works meeting for the subject project. One bid was received and the bids ranked as follows: CONTRACTOR TOTAL BASE BID HRP Construction, Inc.$312,508.00 Assessment In general, the Bid documents submitted by HRP Construction were found to be complete. All critical items were submitted. However, the Bid for the project exceeded the Engineer’s Estimate for the subject work by more than 70%. In addition, it was determined that some of the bid items appeared to be unbalanced given the scope of work for the bid items. Recommendation – Reject Bid and Rebid with Adjusted Completion Schedule As a result of bid exceeding the Engineer’s Estimate and the lack of competitive bids for the subject project, the Division of Engineering and Division of Utilities recommends the Board of Public Works rejecting the lone bid for the subject project. The Divisions would like to rebid the project with the following Bid Schedule: Advertisement 1: July 29, 2022 Advertisement 2: August 5, 2022 Pre-Bid Meeting: August 10, 2022 Bid Opening: August 23, 2022 Bid Award (tentative): September 13, 2022 Attached, herein, is an updated Notice to Bidders for publication. The Bid Specifications Front End Document will be adjusted to reflect new bid dates and updated construction schedule. For questions regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. July 26, 2022