Change Order No 14 - Olive St. Reconstruction, Phase I Proj No. 114-064 - INDOT & Milestone

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March 31, 2022 City of South Bend Attn: Ms. Leslie Biek, PE RE: R -37495 Olive Street Phase I – Change Order #14 Explanation Dear Leslie, Attached is change order #14 for processing at the next available Board of Public Work meeting. This change order encompasses only the pay items on the contract in which a $20,000 or greater overrun or a $20,000 or greater underrun occurred. This +/- balance change order for items outside of the $20,000 window is required per INDOT policy for final record closeout as detailed in section 2.19.9 “Existing Contract Pay Item Overruns and Underruns” of the INDOT General Instruction to Field Employees manual. As noted, the change order is for $58,185.62. This number presents itself as the city is responsible for funding an additional $58,185.62 to the project as of this April 2022 Board meeting. In reality, the city has already paid this money throughout the contract life cycle as the project progressed and the contractor has already been paid for the work encompassed in this change order. The purpose of this change order is merely for record keeping purposes for the State. To help further clarify this, I have included the current and up to date as of 3/30/22, INDOT form IC-642 which dictates an item-by-item breakdown for the entire project. When looking at page 1 of the change order, it lists a Modified Contract Amount of $3,854,945.45. As you will see on page 15 of the IC-642 form, the Final Quantity Amount is $3,781,043.50. The Final Quantity Amount already includes the four items listed in this change order. I hope this helps answers the questions Board members might have about this change order. I am here to help; so please reach out should you desire additional information about Change Order #14. Respectfully, HWC Engineering Jon Day Construction Inspection Services Manager Enclosure: INDOT GIFE section 2.19.9 R-37495 IC-642 as of 3/30/22