4948-22 Establishing A Process For Selection Of Community Police Review Board Office

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WHEREAS, Council must fulfill its commitment to the community in a written and transparent process and move forward the both the processes of reviewing& selecting applicants for the Director and reviewing and appointmenting Review Board Members; and WHEREAS, Council believes that selection process plans should now be approved and put into place so that the process may begin and work on the Review Board Office can move forward. NOW,THEREFORE,be it RESOLVED that the Common Council of the City of South Bend now do hereby agree and commit to the two selection processes as follows: Section One. REVIEW & SELECTION PROCESS FOR THE DIRECTOR. 1. All applicants from the spring 2021 hiring process have been previously notified of re- opening of the application process and Human Resources has continued to collect applications since late November. 2. The position will remain open and posted on the City website until such time as the position is filled. 3. If at any point in this process no applicants in the pool are determined to be qualified or all applicants have been removed from consideration, the City shall locate and hire a recruiting company as soon as possible to assist in the search for qualified applicants and creation of a new pool of applicants using the process of this Resolution. 4. All applications shall remain in the possession of the Council Attorney and Human Resources Director and will be handed out to Council for temporary distribution and re- collection at the appropriate meetings. 5. The city Human Resources department shall have a representative("HR Rep") involved in this entire process in an advisory role. The HR Rep shall notify applicants as they are removed from consideration during this process. 6. There shall be NO COMMUNICATION with any applicant by the Mayor, city staff/employees or Council Members to discuss the CRB Director position, hiring/interview process, the CRB board or policing outside of this process, except for as described in this process. 7. This Council review process shall consist of three interview rounds, of which the final round will be an open public meeting, and the process shall consist of at least two Community Relations Committee public input meetings as described below. 8. Prior to the start of the first round interviews the Council Attorney, Council President, Council Vice President, HR Rep, the immediate past Council President and Community Relations Chair shall meet and remove from consideration any applicant who does not hold a college degree or who lacks relevant work experience. 9. Upon passage of this Resolution the Council President and the HR Rep shall as soon as possible conduct an initial first round phone interview of applicants. 10. First round interviews shall focus on ensuring the minimum requirements and highlighting strengths of all candidates; along with a short description of the remaining hiring process to the applicant. HR Rep. and President shall determine those questions and use a scoring rubric.