Open Market Quote Award - 2022 Biosolids Trucking for Land Application Contract Proj No. 122-031 - Trucks R Us, Inc.

Home Browse Search

INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Board of Public Works Members FROM: Jacob M. Klosinski, P.E. Assistant City Engineer SUBJECT: Contract Award – Trucks R Us (V-00001707) Project No. 122-031 2022 Biosolids Trucking for Land Application Annual Contract (PR-00015085) DATE: March 18, 2022 On March 16, 2022 the Department of Public Works received Open Market Quotes for the above project. The Division of Utilities, Division of Engineering, Office of Diversity and Inclusion, and Legal Department reviewed the documents and finds the information correct and complete. Trucks R Us submitted two separate quotation packages, one with only MBE and one with MBE and WBE. The other four vendors that were invited to quote did not submit a quotation. The Bids ranked as follows: Bidder Unit Price Bid “Per Truck Per Hour” 1. Trucks R Us (MBE = 10.00%; WBE = 0.00%) $145.00 2. Trucks R Us (MBE = 6.40%; WBE = 10.50%) $185.00 The Departments recommend Award of the contract for the 2022 Biosolids Trucking for Land Application Annual Contract to the lowest responsive, responsible bidder, Trucks R Us at the unit price bid of $145.00 per truck per hour. The total contract amount shall be issued as a not to exceed contract per the 2022 Budget for Land Application. We kindly request that the Board of Public Works consider the approval of the subject contract at its Regular Meeting on March 22, 2022. Land application will begin in March if field conditions are acceptable and schedules permit. The MWBE Goal for the project was set at 16.9% per the Quote Specifications. Trucks R Us has committed to a 10% MBE goal (per MWBE Form 1.0) and intends to employ Kennedy Expressline, Inc. to provide MBE trucking to supply vehicles to haul biosolids. Kennedy Expressline, Inc. assisted Trucks R Us during the 2019, 2020, 2021 Land Application contracts. No WBE Trucking firms were identified in the selected quote as the price increase to involve both WBE and MBE resulted in a $55.00 increase to the price, and the contractor has provided a price that is in the best interest of the City of South Bend with respect to the cost for trucking. A waiver will be required since the WBE goal will not be met on this project. The Division of Utilities will appropriate sufficient funds from the Organic Resources, Contractual Services Other Account (641-06-605-515-439001). For questions regarding the above recommendation or the subject project, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering.