01/08/13 Board of Public Works Minutes

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REGULAR MEETING JANUARY 8.2013 The Regular Meeting of the Board of Public Works convened at 9:34 a.m. on Tuesday, January 8, 2013, with Board President Gary A. Gilot and Board Members Donald E. Inks, Michael Mecham and Mark Neal present. Board Member Kathryn Roos was absent. Also present was Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the Minutes of the Regular Meeting of December 20, 2012 and the Claims Review Meeting of December 28, 2012 were approved. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda by Mr. Neal of a Professional Services Agreement for Mr. Gilot's services for 2013, and the change to the agenda of item 3B. to a Resolution from an Adoption of a Plan. TABLE FIRED PEENING O COAP OTAALTIONS -. FIRE DEPARTMENT ESCAPE KIT .,SUPPLIES Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced equipment. Ms. Greene requested this item be tabled. Upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the opening of the above Quotations was tabled. APPROVAL OF AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Lease RICOH Replace and Upgrade Copier $1,379.76 per Inks /Mecham Purchase USA, Inc. at Central Services Office — Year (Central Agreement Network Printer /Scanner /Fax Services 2013 Capital Lease Fund) Professional Gary A. Part -time Professional $70.00/hr.; Inks /Mecham Services Gilot Consulting Services for 2013 Up to 500 Subject to Agreement Hours Legal; Extension Mr. Gilot Recused Himself ADOPT RESOLUTION NO. 2 -2013 — ADOPTING THE CITY OF SOUTH BEND'S TRANSITION PLAN FOR PEDESTRIAN FACILITIES IN THE PUBLIC RIGHT OF WAY IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT Ms. Aladean De Rose, Acting City Attorney, informed the Board that she was requesting the above plan be adopted by the City to address the duty of all government entities to provide a public right of way accessible by all pedestrians, disabled and not. She noted the Common Council published notice of the City's intent to adopt the Plan and requested public input for thirty (30) days after which the Plan will be formally adopted on January 28, 2013. She added there has been no public comment to date. Ms. DeRose stated this is basically a blueprint of the right -of -ways to give guidelines for full accessibility for handicapped individuals and all others. The Plan looks at sidewalks, cross walks, buildings, etc. to determine if they meet the Department of Justice's guide lines. Ms. DeRose stated the City has had an informal plan for many years, and all buildings were built in compliance with that plan. The City joined with the County to create a commission for the Americans with Disabilities Act. She noted the commission heard grievances and complaints and worked with the Board of Works to address problematic issues. Ms. DeRose noted the determination of priorities is based on the Department of Justice's standards, and the highest priority cases are dealt with first. Ms. DeRose stated there is a summary of a preliminary study of all the streets and sidewalks for compliance included in the Plan. She noted the City is not 100% compliant because some are so old; the City has some catching up to do. She added that the areas addressed are public complaint driven; the process has to be simple and consumer driven. Ms. DeRose stated this Plan serves as a guideline and gives notice to the City that we are going forward with the plan. Mr. Inks noted this is not a comprehensive plan that can address every problem; there is not enough in the budget to address