Opening of Proposal - Safe Routes to School - Our Lady of Hungary Neighborhood Proj No. 122-007 - HWC Engineering

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City of South Bend: PE Services for Safe Routes to School – Our Lady of Hungary Neighborhood Sidewalks and ADA Ramps (DES# 2100025) | Page 8 TEAM PROJECT APPROACH RELEVANT EXPERIENCE UTILITY COORDINATION HWC understands time constraints with the environmental process. A critical timeline component is getting Metric started as soon as possible. We achieve this by providing them Stage 1 plans as quickly as possible. There is one archaeological site, however it is not near a major walking route and so no impacts are anticipated. There is one property listed on the National Register of Historic Places as “Outstanding” and four properties rated as “Notable” which means the properties are eligible for the NRHP. It is anticipated to process the project under the Minor Projects Programmatic Agreement (MPPA) Categorical B-1 for sidewalk replacement and handicap accessible curb ramps. The project is 3.1’ southeast of the South Bend Regional Airport which requires coordination with INDOT-Aviation. While it is expected to require a Programmatic Categorical Exclusion (PCE), there are several factors that could increase this to a CE Level 1 or as much as a CE Level 4. This could be the need for right-of-way acquisition or impacts to a Section 4(f) park/school. There are ten mapped hazardous material concerns in the project area which will require a Red Flag Investigation. There are no mapped water resources in the vicinity of the project area. WSP will oversee the right-of-way development for this project. They will provide the title and encumbrance reports and manage any required right-of-way engineering for any parcels where acquisition is deemed necessary. All work will be designed to avoid the need for any acquisition, however, in order to improve upon existing ramps and depending on existing conditions, it may not be able to be avoided. Should additional right-of-way be required, we’ve found one way to prepare for acquisition is to conduct no-contact appraising and review appraising as a part of the preliminary engineering process. This allows us to control the schedule and have the appraisal work completed around the same time as the expected environmental approval, which will then expedite the purchasing process. Our field work lead time is about one month. From the Notice to Proceed (NTP) date, our Survey Department will schedule the project. Our department is familiar with South Bend as they have conducted several surveys in the area over the past few years. From the NTP date, we should get a final survey deliverable in 2.5 to 3 months. HWC’s Katie Olsen will provide Utility Coordination on the project. The primary utility conflict seen on these types of projects is utility pole relocations when new ramps are needed to be installed. Katie will coordinate early and often with the numerous identified utilities in the project area to ensure any potential conflicts are addressed in a timely manner and do not delay the project schedule. A summary of the utilities in the area identified by an 811 request is provided below. ENVIRONMENTAL AND PERMITTING RIGHT-OF-WAY SURVEY 811 UTILITIES ESTIMATED SCHEDULE HWC and WSP will coordinate with South Bend, construction, maintenance, and asset teams to further refine a specific schedule of deliverables for project delivery, and verify related projects and maintenance work plans. Shown below is a preliminary project schedule identifying project progress and milestones. HWC will coordinate to expedite the project schedule to meet South Bend’s expectations. Letting schedule and design will be based on current INDOT Letting Prep Schedule. • American Electric Power • American Electric Power Telecom • AT&T Distribution • AT&T Transmission • Chillicothe Telephone Co. DBA Horizon Telecom • Choice Light, Inc. (Formerly St. Joe V) • Comcast North • Elkhart County Highway Department • South Bend Housing Authority • Job 8, LLC • Level 3 now Century Link • MCI • Metro Fibernet, LLC • NIPSCO Gas (South Bend) • Rogers Telecom (Formerly Call Net) • RVP Fiber Company, LLC • City of South Bend • Sprint/Nextel • Union Station Properties, LP • Windstream • Zayo Bandwidth HWC’s project schedule contains flexibility to allow for an adjustment to an earlier letting date in the event that the need for the project increases or funding becomes available sooner. Notice to Proceed (June 2022) Stage I (if required) (Dec. 2022) Stage II (if required) (Oct. 2023) R/W Certification, Permit Approval (Nov. 1, 2023) Final Tracings (Mar. 1, 2024) 45 Days Prior to RFC Early Survey (Aug. 2022) PFC (July 2023) CE Approval (Nov. 1, 2023) Stage III Plans, Utility Certification (Dec. 1, 2023) RFC Deadline (May 1, 2024) 70 Days Prior to Letting Estimated Letting (July 10, 2024)