|
REGULAR MEETING FEBRUARY 8, 2022 16
<br />and Board Attorney Clara McDaniels (virtual), with a roll call. Gary Gilot, Jordan Gathers
<br />arrived later. Ms. Maradik reminded members that this is a hybrid meeting and asked if you are
<br />not actively participating to turn off your cameras and mute yourselves to help improve the
<br />meeting quality. If you have any questions, please use the Teams chat function and we will
<br />address those during Privilege of the Floor. Prior to the start of the meeting, Ms. Maradik noted
<br />that Jitin wished to speak to the Board.
<br />Deputy Director of Public Works, Jitin Kain introduced the new Clerk of the Board Theresa M.
<br />Heffner to the members.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion to approve made by Mr. Molnar, seconded by Mr. Miller, and carried by roll call,
<br />the minutes for the Agenda Review Session and Regular Meetings of the Board held on January
<br />20, and January 25, 2022, were approved.
<br />AWARD QUOTATION – SOLID WASTE PARKING LOT DRAINAGE IMPROVEMENTS –
<br />PROJECT NO. 121-010 (PR-00013806)
<br />Ms. Rebecca Plantz, Engineering, advised the Board that on December 14, 2021, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Plantz recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the
<br />amount of $160,338.18. Ms. Maradik notes that although the quote does exceed the $150,000, it
<br />was pursued in good faith as the engineers estimate had the cost below that threshold, and so it
<br />can be awarded, but referred to Attorney McDaniels for further comments. Attorney McDaniels
<br />advised she had no further comment other than based on information provided. Therefore, Mr.
<br />Molnar made a motion that the recommendation be accepted, and the quotation be awarded as
<br />outlined above. Mr. Miller seconded the motion, which carried. Board member Gary Gilot
<br />arrived for the Award of Quotation.
<br />APPROVAL OF REQUEST TO REJECT QUOTATION – STUDEBAKER FOUNTAIN
<br />WATER IMPROVEMENTS – PROJECT NO. 121-032 (PR-00014464)
<br />In a memorandum to the Board, Ms. Sarah Beam, Engineering, requested permission to reject all
<br />quotes for the above referenced project as non-responsive due to the quotation did not include
<br />materials and labor. Ms. Maradik states that following City procurement policy, since we did not
<br />receive responsive quote staff can go out to the Open Market. Therefore, Mr. Molnar made a
<br />motion that the recommendation be accepted, Mr. Miller seconded the motion, which carried by
<br />roll call that the above Quotation was rejected.
<br />APPROVE CHANGE ORDER NO. 1 – 2021 CONTRACTOR PAVING, ROUND III –
<br />PROJECT NO. 121-049 (PO-0011415)
<br />Ms. Maradik advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 1 on
<br />behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614,
<br />indicating the contract amount be increased by $168,924 for a modified contract sum, including
<br />this Change Order, in the amount of $1,366,248.40. Upon a motion made by Mr. Molnar,
<br />seconded by Mr. Miller and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 – LINCOLN WAY WEST AND OLIVE STREETSCAPE
<br />– PROJECT NO. 119-108 (PO-0009634)
<br />Ms. Maradik advised that Mr. Finnian Cavanaugh, Engineering, has submitted Change Order
<br />No. 2 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN
<br />46614, indicating the contract amount be increased by $5,538 for a modified contract sum,
<br />including this Change Order, in an amount not to exceed $1,802,048.78. Upon a motion made
<br />by Mr. Molnar, seconded by Mr. Miller and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />–2021 CONTRACTOR PAVING, ROUND I – PROJECT NO. 121-016 (PO-0009142)
<br />Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1
<br />(Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN
<br />46614, indicating the contract amount be decreased by $43,693.78 for a new contract sum,
<br />including this Change Order, of $949,169.66. Also submitted was the Project Completion
<br />Affidavit indicating this new final cost of $949,169.66. Upon a motion made by Mr. Molnar,
|