09-17-2012 Minutes - Laserfiche WebLink

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5. Opening of Quotes for Repair of Howard Park Ice Rink-Mike Dyszkiewicz Mr. Dyszkiewicz gave the Board some pictures of the Ice Rink and equipment showing the extent of the repairs needed. He stated that work would need to begin soon to be ready for opening Thanksgiving weekend. He presented two sealed quotes for repair of the Howard Park Ice Rink from Dynamic Mechanical Services, Inc. and BC Mechanical. Ideal Consolidated was solicited but did not submit a quote. a. Dynamic Mechanical Services, Inc.- base bid, $30,171; alt#1, $18,685 b. BC Mechanical- base bid, $163,700; alt#1, $83,900 Mr. Chris Chockley of Wightman-Petrie, the engineer for this project commented that they met with the contractors last week to explain the project. The specifications were specific as to lineal feet of piping, etc. and this was discussed at the site. Mr. Dyszkiewicz requested that the Board award the quote to Dynamic Mechanical to include the base and alternate for the amount of$48,856. Mr. Mullins made a motion to award the quote for repairs to the Howard Park Ice Rink to Dynamic Mechanical Services, Inc. for the amount of$48,856. Mr. Bondurant seconded the motion and it was passed. XII. Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meetings held on June 18 and July 16,2012 as mailed. Ms. Hill seconded the motion and it was passed. XIII. Approval of Maintenance Vouchers Mr. Bondurant made a motion to approve maintenance vouchers for the months of July 2012 totaling$1,122,819.24 and August 2012 totaling$1,378,553.91. It was seconded by Mr. Mullins . There being no further discussion, the motion was passed. XW. Business of Director St. Clair 1. Director St. Clair distributed information regarding the issuance of park bonds in the state of Indiana. 10 of eighteen class 2 cities in Indiana have active bonds. South Bend has not had a park bond in 40 years. He has discussed this with the administration and common council in regards to reestablishing a park bond to address our capital and major repair issues. 2. He showed the Board samples of surveys we have done through the year. One was from the golf courses and it is integrated into the GPS display on the golf carts. A second one was from the Blues and Ribs Fest and concerned the quality of the bands and experience. The third was from the national softball tournament that was recently held at Belleville. This was provided to us from the softball association and was compiled by them from responses of the participating teams. Finally, he distributed an economic impact survey from that tournament that was compiled from responses from them members concerning their spending while in the area. 3. The reconfiguring of Fellows Street due to the by-pass construction was the subject of a recent meeting held here. The Economic Planners offered several options, including using Walter Street as a conduit to Michigan Street. Walter would need to be made wider and rerouted. Director St. Clair expressed his concern with the speed and volume of traffic that - - 5 - -