08-09-84 Personnel & Finance - Laserfiche WebLink

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fdnmmtttit smart • to tit Common Qlouuctt of Up Qitbg at€Pattfli Personnel and Finance Committee The. August 9, 1984 meeting Aof the Personnel and Finance Committee was called to order by its' chairman, Ann Puzzello at 3:40 p.m. in the Council informal meeting room. Persons in attendance included Councilmen: Braboy, Paszek, Puzzello, Voorde, Beck, Crone, and Serge, Mayor Parent, Carol- Sheetz , Jim Wensits, _Mike Vance, Dave Sypniewski and Kathleen Cekanski-Farrand. Councilman Rdtzello noted that the purpose of the meeting was to continue the review of the preliminary budget for 1985. . In lightoffirs Vance's letter dated August 1, 1984 (copy attached) the Council would have to cut at least $150,000 from the budget. She suggested that specific proposed cuts be made as we review each department and bureau. - Mr. Vance noted that the City would be appealing the utility costs in the amount of $259 ,560, and the accumlated deficit in the parking garages in the amount of , $453,000 for a total of. $712,560. Pension and utility costs when appealed are almost automatic whereas the garage deficit is not es certain. He noted that the proposed budget is over the frozen levy limit and that $150,000 would have to be cut to meet the maximum allowable levy required by law. Both. Councilmen Crone and Paszek suggested that the City Administratior recommend where the budget cuts . should come from rather than a page by page review by the Council. However, Councilman Puzzello believed the department approach should be tried. • Councilman Voorde suggested that the City Administration should reduce its' budgets to a maximum increase of 1% over last year. He noted that too often if an amount was approved the previous year it is considered o.k. He suggested that such things as zero based budgeting where you would have to justify each dollar should be considered by the Council. He noted that last year he and other Councilmen voted against the budget but voted for the levy. Various cuts were proposed with such monies being placed in the operating balance. Mt. Nance stated that a large operating balance would negatively effect any appeal above the tax levy. Councilman Voorde stated then that each budget has "a little elbow room" to which 74r. Vance agreed. Councilman Voorde noted that the budget process is "woefully inadequate" and hoped that a new review process could be used in the future. Carol .Sheetz questioned whether the $150,000 which needed to be cut was an amount over the Controller' s approved budget, and was told that it was. Councilman Crone questioned why the administrative assistant to neighborhoods listed under the Controller' s budget was not listed in the Mayor' s budget. Following discussion the Committee agreed to this recommended change. It was noted that the travel account and the controller's budget is used to cover any deficits in theMayor' s and the City Attorney's travel budgets. Rents are up 451% which is a result of the leases being consolidated on the three leased vehicles. Councilman Voorde noted that as of . this date the Council has still not received the vehicle inventory report. Mr. Vance stated he would contact Mr. Leszczynski on this matter. Councilman Crone. .again expressed her concern that employees in the City Clerk' s officer were receiving' a different percentage which was ,substantially higher than other City employees. Councilmen Beck and Puzzello noted that these were IR[[ Is[[[ PU[LI[NIN6 Co.