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<br />Confidence in the built environment.
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<br />135 N. Pennsylvania Street, Suite 2800
<br />Indianapolis, IN 46204
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<br />www.hwcengineering.com
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<br /> Indianapolis | Hammond | Lafayette | Muncie | New Albany | Terre Haute
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<br /> www.hwcengineering.com
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<br />November 18, 2021
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<br />Ms. Sue Ellen Doudrick, P.E.
<br />Assistant City Engineer
<br />227 West Jefferson Blvd., Suite 1316
<br />South Bend, IN 46601
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<br />Re: Prairie Avenue Water Main Loop
<br /> Project No. 117-068
<br /> Bid Review
<br />
<br />Dear Sue Ellen:
<br />
<br />We have reviewed the bids received on November 9, 2021 for the Prairie Avenue Water Main Loop (Project
<br />No. 117-068) and offer the following comments for your review and approval.
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<br />As shown on the attached certified bid tabulation, three (3) bids were received from the following contractors:
<br />HRP Construction Inc. (HRP), Selge Construction Co., Inc. (Selge) and Woodruff & Sons, Incorporated. The
<br />base bid amounts ranged from $1,699,481.01 to 2,117,158.48. The apparent low bidder on the base bid
<br />was Selge with a base bid amount of $1,699,481.01. This bid is below the engineer’s estimate of
<br />$1,802,090.00.
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<br />The project also included one mandatory alternate bid for the use of horizontal directional drilling for the water
<br />main within SR-23 in lieu of the base bid method of open cut installation. The mandatory alternate bid is the
<br />net difference from the base bid, and if accepted, it shall be combined with the base bid to determine the low
<br />bidder on the project. The “as-read” mandatory alternate bid amounts from Selge, HRP, and Woodruff &
<br />Sons were ($10,200.00), ($31,000.00), and ($172,950.18) respectively. An omission was noted on HRP’s
<br />alternate bid for the unit price for Item 15 (Recycled Concrete for Pavement Sub-base, No. 53) which when
<br />included reduced the as-read amount by ($11,500) for a total deduction for the mandatory alternate of
<br />($42,500.00). If the mandatory alternate is accepted, HRP would be the low bidder based on the combination
<br />of the base bid and the mandatory alternate. The omission on HRP’s alternate bid would not affect the
<br />determination of the low bidder if the mandatory alternate is accepted, since either the “as-read” amount or
<br />the corrected amount would still result in HRP being the low bidder. A summary table of the bid results is as
<br />follows:
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<br />Bidder Base Bid Mand. Alt. Bid Combined
<br />HRP "As-Read" $1,714,000.00 ($31,000.00) $1,683,000.00
<br />HRP Corrected $1,714,000.00 ($42,500.00) $1,671,500.00
<br />Selge $1,699,481.01 ($10,200.00) $1,689,281.01
<br />Woodruff & Sons $2,117,158.48 ($172,950.18) $1,944,208.30
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