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S:\Public Works\Projects\Projects by Year\2017 Projects\117-068 Prairie Avenue Water Main Loop\PROCUREMENT\BIDS AND AWARD\20211116_Award <br />Memo.doc <br /> <br />INTER-OFFICE MEMORANDUM <br /> <br /> DEPARTMENT OF PUBLIC WORKS <br /> DIVISION OF ENGINEERING <br />TO: Members of the Board of Public Works <br />Clara McDaniels, Assistant City Attorney Public Works <br />FROM: Sue Ellen Doudrick, P.E., Assistant City Engineer <br />SUBJECT: Project No. 117-068 Prairie Avenue Water Main Loop <br />DATE: December 6, 2021 <br /> On November 9, 2021, the Board of Public Works opened and read bids of the above project. A <br />list of the bids received and amounts are listed below and detailed bid tabulation is attached: <br /> <br />Bidder Base Bid Total <br />Mandatory Alternate <br />Base Bid Deduct Total(1) <br />1. HRP Construction $1,714,000.00 $1,683,000.00 <br />$1,671,500.00 (2) <br />2. Selge Construction $1,699,481.01 $1,689,281.01 <br />3. Woodruff & Sons $2,117,158.48 $1,944,208.30 <br />Notes: <br />1. The lowest bid was for the Mandatory Alternate Base Bid which replaces of 1,120 linear feet of trenching <br />installation of water main with directionally drilled (trenchless technology) water main installation. <br />2. HRP’s bid for the mandatory alternate base bid did not include a unit price for line item #15 “Recycled <br />Concrete for Pavement Sub-base, No 53”. This unit price was provided in the Base Bid and therefore was used <br />to fill in Line Item #15, making the new total for the Mandatory Alternate Base Bid $1,671,500.00. <br /> <br />The Division of Engineering recommends the award of the contract for Project No. 118-063 <br />Prairie Avenue Water Main Loop to the lowest, responsive, responsible, pre-qualified bidder, <br />HRP Construction at the bid price of $1,671,500.00 contract by unit prices. <br /> <br />The project will be funded using Water Works Capital and Southside TIF. The Purchase Requisition <br />is PR-00012245. The award recommendation is subject to Water Capital 4th Quarter Appropriation; <br />related to the reimbursement of the funds from the Pokagon Band. <br /> <br />For questions regarding the above recommendation or the subject project, contact Sue Ellen <br />Doudrick (Ext. 5922) at the Division of Engineering.