12/11/12 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 11, 2012 391 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: VARIOUS -EQUIPMENT FROM THE FIRE DEPARTMENT AND THE MORRIS PERFORMING ARTS CENTER (SEE ATTACHED LIST) WHEREAS, Indiana Code 5 -22 -22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 11th day of DECEMBER 2012. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot sl Donald E. Inks sl Kathryn E. Roos s/ Michael C. Mecham sl Mark W. Neal ATTEST: s /Linda M. Martin, Clerk ADOPT RESOLUTION NO. 73 -2012 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ESTABLISHING POLICY FOR RESPONSIBLE BIDDING IN PUBLIC WORKS PROJECTS Ms. Greene noted this resolution is a result of a work in progress over the last year due to an Ordinance of the Common Council. She stated she met with the Trade Unions, MACAIF, and Council members. They came up with a policy that would apply to Public Work's projects over $150,000.00. She noted the Board is allowed to set their own policies and procedures and this one captures the requirements of State law on how to award a bid and additional language that would allow the Board to audit contractors. She noted this doesn't change many requirements in place but allows the Board to periodically confirm that contractors are compliant with wage rates. She stated this adds a level of responsibility to contractors doing business with the City; allows the Board to do random audits of contractors doing business with the City; and is consistent with the duties and policies of State law. Mr. James Gardner, Local No. 150, stated he sent the resolution to the Unions and they are all on board with the policies. Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 73-2012 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ESTABLISHING POLICY FOR RESPONSIBLE BIDDING IN PUBLIC WORKS PROJECTS WHEREAS, pursuant to I.C. §36 -1 -12 et seq., as amended from time -to- time, the City of South Bend, Indiana Board of Public Works ( "Board ") has authority over construction of "Public works ", as defined by I.C. § 36- 1 -12 -2; and WHEREAS, the Board's duties include, but are not limited to, oversight of the public bidding process as well as the award of public contracts associated with public works projects; and