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12/11/12 Board of Public Works Minutes
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12/11/12 Board of Public Works Minutes
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Board of Public Works
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Minutes
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12/11/2012
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REGULAR MEETING DECEMBER 11 2012 380 <br />The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, <br />December 11, 2012, by Board President Gary A. Gilot, with Board Members Donald E. Inks, <br />Kathryn E. Roos, Michael Mecham and Mark Neal present. Also present was Board Attorney <br />Cheryl Greene. <br />ADDITIONS TO THE AGENDA <br />Mr. Gilot noted the addition of two Professional Services Agreements and one Amendment to a <br />Professional Services Agreement to the agenda. <br />PUBLIC HEARING — TRANSIENT MERCHANT LICENSE APPLICATION — SHALLOW <br />CONCESSIONS <br />Mr. Gilot opened the Public Hearing and advised that this was the date set for the Board's Public <br />Hearing concerning an application for a Transient Merchant License from Shallow Concessions, <br />391 Witte Road, Troy Missouri 63379, for the sale of Notre Dame Fighting Irish souvenirs and <br />merchandise at the BP Station at 5317 Western Avenue and the Marathon Station at 111 East <br />Ireland Road. He noted recommendations were received from the Fire Department, Building <br />Department, and the Police Department. The Police Department stated it had concerns with <br />traffic flow at these intersections and the lack of parking. They also requested confirmation that <br />the products being sold were authentic and the NCAA and Notre Dame's legal department had <br />granted them rights to sell the products. The Fire Department stated the tent and its placement <br />must meet the requirements of Chapter 24 of the 2006 International Fire Code. Mr. Barry <br />Dantzer, Shallow Concessions, stated their tent comes with a flame resistant certificate and will <br />meet the Fire Department requirements. He added that all of the wholesalers they purchase their <br />merchandise from are licensed to sale the merchandise. Ms. Michelle Adams, Licensing, stated <br />she contacted Notre Dame's licensing department and they can confirm if the companies are <br />licensed or not. Mr. Tom Gerard, Shallow Concessions, informed the Board the State doesn't <br />license retailers, just the merchandise. Mr. Mike Shallow, Shallow Concessions, stated he met <br />with the Building Department and they have approved the plan for the placement of the tent. He <br />noted they really don't expect traffic to get out of control; they generally don't draw that much <br />traffic. Ms. Greene stated they have met the legal requirements and the Police Department and <br />Fire Department concerns; it is up to the Board on the traffic flow issue. She noted just the <br />licensing of the product would need follow -up. Mr. Gilot asked Mr. Mecham if he could arrange <br />to have the locations observed by Police and closed down if it becomes a traffic hazard at peak <br />traffic hours. Mr. Mecham stated he would follow -up. There being no one else present wishing to <br />address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a <br />motion made by Mr. Gilot, seconded by Mr. Inks and carried, the license application was <br />approved subject to review of traffic by Police and verification of authentic products. Ms. Greene <br />informed the owners of Shallow Concessions that the license is revocable if the regulations are <br />not met. <br />APPROVE MINUTES OF PREVIOUS MEETING <br />Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the minutes of the Agenda <br />Review Session on November 15, 2012; the Regular Meeting on November 20, 2012, and the <br />Claims Review meetings on November 26, 2012 and December 4, 2012 were approved. <br />OPENING OF BIDS — PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT <br />UPGRADES -- PROJECT NO. 111 -071 WASTEWATER CAPITAL <br />This was the date set for receiving and opening of sealed bids for the above referenced project. <br />The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- <br />County News, which were found to be sufficient. The following bids were opened and publicly <br />read: <br />WALSH CONSTRUCTION COMPANY II LLC <br />1260 East Summit Street <br />Crown Point, Indiana 46307 <br />Bid was signed by: Mr. Sean Walsh <br />Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility <br />Verification, Non- Discrimination Commitment for Contractors and Certification of Use <br />of United States Steel Products or Foundry Products was Submitted <br />Five percent (5 %) Bid Bond was submitted <br />BID: $5,800,000.00 <br />
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