06-09-04 Public Works, Property Vacation & Personnel & Finance

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e Joint Meeting of the Public Works and Property Vacation Committee and the Personnel and Finance Committee The June 9, 2004 joint meeting of the Public Works and Property Vacation Committee and the Personnel and Finance Committee was called to order by Public Works and Property Vacation Committee Chairperson,Dr. David Varner at 4:00 p.m. in the Council Informal Meeting Room. Persons in attendance included Council Members Puzzello and Varner;Mayor Stephen Luecke, City Attorney Charles Leone,Public Works Director Gary Gilot,Community&Economic Development Director Sharon Kendall, and Council Attorney Kathleen Cekanski-Farrand. Dr. Varner noted that the joint committee was called to continue the discussions on Bill No. 32-04"Truth in Spending Bill" which was the topic of the joint committee meeting on June 2, 2004. He noted that he hoped that the proposed ordinance would standardize procedures so that they would be followed on a regular and consistent basis. He further noted that preliminary revisions have been drafted in the draft substitute bill(copy attached)which was prepared to address some of the major concerns raised by the City Attorney. Mr.Leone noted that the many of the revisions address some of the concerns which he raised. He noted that the City Controller was not present,but that it was his understanding that many of the provisions in the proposed ordinance are already being done and that the ordinance would be in effect codification of those procedures. Mr. Leone stated that there may be more work on the part of department heads and in particular the Department of Administration and Finance, however if the Council needs the information for its deliberative process,they will work with the Council. Mayor Luecke stated that one of the end results would be having a summary of all revenues in one location,to which Dr. Varner concurred. Mr. Gilot questioned whether the formality of the process was necessary in light of the fact that the Department of Administration and Finance continues to win awards for its reporting procedures. Dr. Varner stated that the procedures would assure that information is presented. Council Member Puzzello stated that the proposed ordinance would improve not only the Council's understanding but the general public's understanding of the budget and the appropriation process. Dr. Varner then suggested that the draft substitute bill be reviewed on a page by page basis. The Council Attorney noted that she has attempted to insert in parenthesis following any new language from the language in the original filing. She added that the proposed separation of duties of the Department of Administration and Finance has been done with the new language added to current Sec. 2-87, as suggested by Mr. Leone Mayor Luecke noted that items(1)-(4)on page 3 regarding budget summaries and major changes should be expected by the Council since it is information used as a tool for departments as part