07-04-04 Personnel & Finance, Public Works and Property Vacation

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Joint Meeting of the Personnel and Finance Committee and the Public Works and Property Vacation Committee Mayor Luecke suggested that perhaps a notice could be sent to the Council of all bids to be sought. Mr. 011ett noted that constructive oversight may be beneficial such as an explanation by the boards before final action is taken. Mr. Andres noted that he has separate contracts for housekeeping,food&beverage, as well as security. He inquired how those contracts would be handled. He noted that monies are received from the sale of tickets and then a city check is cut. The money however is not originally city money. Monies could be around$100,000. He further noted that the Broadway Theater League cut a check today for$127,000. He stated that he does not believe that these items are detailed in the city budget,but he has a balance sheet for all of them. He gave another example of the Morris box office account and its relationship to the city's general fund account. Council Member Pfeifer stated that it sounds like something similar to IUSB where there is a foundation account at IUSB which is an independent account and does not have taxpayer money in it even though an IU check is then cut. Sharon Kendall inquired about notice,citing that may be emergency situations which have been addressed by the Redevelopment Commission. She noted that in some instances as few as four(4)days would be involved in a timeline. She also voiced concern with regard to ongoing negotiations and getting a deal completed. Dr. Varner stated that specific examples should be cited so that exceptions could be carefully drafted if found to be necessary. He stated that he would be open to language which would address specific emergency situations. Mayor Luecke noted that perhaps language could be addressed on page 8, Sec. 2-96 (B)(1). Timelines, amount of time to respond,and proceeding ahead appear to be the criteria. Council Member Kirsits noted that in his letter on Bill No. 32-04 his item# 22 talked about the need for a good legislative record and history,citing the adult business ordinance. He noted that baseline information is needed by the Council if they are to respond to inquiries from the public on specific topics. Dr. Varner stated that if more people knew about the fire and police furniture/equipment, more people may have been interested and perhaps better prices resulting in more accountable of our tax dollars. He stated that only the Council has the authority to appropriate. Mr. Leone raised the situation where what if the Council refused to adopt a resolution. What would happen then? Mr. Leone noted that if there would be shared responsibility there would also be shared liability. July 7,2004 Joint Meeting of the Personnel and Finance Committee&the Public Works and Property Vacation Committee-3