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C..:.ommittez cRE,hott oft& <br /> • • •_ �!_! ! 1[_� • �_ <br /> Mr. Douglas stated that the Commission is pro-active. They have education and outreach <br /> programs, with the chair of this committee being Gail McGuire. They are also required to train <br /> twice per year. The average "charge age" is 245 days. Staff time average per case is 170 days. <br /> They attempt to close those without merit as quickly as possible. <br /> Council Member Dieter inquired whether they have enough staff. Mr. Douglas replied <br /> "No", noting that his ultimate goal has always been to work himself out of a job. Each <br /> investigator averages thirty (30) cases with forty (40) cases being the maximum. There are <br /> currently eight(8)cases on appeal. <br /> Mr. Douglas stated that "Study Circles" are currently being conducted by Glenda Rae <br /> Hernandez where many topics of interest are discussed in groups of 12-15 people. <br /> They have signed a contract with a partnership center in Kalamazoo, Michigan which <br /> will assist in developing training tools, tests etc. HUD will approve a grant of $40,000. Mr. <br /> Douglas then passed out 2-page handout (copy attached) which provided more information on <br /> this partnership grant request with Patia Translations (Spanish translation & editing), the <br /> University of Notre Dame and Indiana University. <br /> Budgeting&Financial Reporting: <br /> Director of Budgeting & Financial Reporting Tom Skarbek then addressed the <br /> Committee. He noted that he has been with the city for the past thirteen (13) years. He then <br /> highlighted some of his duties and responsibilities from his one-page handout (copy attached) <br /> which include preparation of the comprehensive annual financial report (CAFR), preparation of <br /> the performance based budget,and budget duties in general. <br /> In response to a question from Dr. Varner, Mr. Skarbek and Mr. 011ett stated that they <br /> strive to have no comments during the yearly audit which takes place three (3) months after the <br /> end of the fiscal year. They noted that there is no requirement for the city to respond to such <br /> audit comments. <br /> Council Member Puzzello inquired about fines and where they are tracked by type of <br /> fine. Mr. 011ett stated that he would provide that information. <br /> Neighborhood Code Enforcement (General Fund# 101-1201) $1,268,269 <br /> Weights&Measures(General Fund# 101-1202) $ 43,000 2% increase <br /> Code Hearing Officer (General Fund#101-1203) $56,976 0% increase <br /> Unsafe Building (General Fund# 101-1205) $ 195,000 8 % increase <br /> Personnel and Finance Committee Meeting of September 8, 2004 Page 5 <br />