10122021 Board of Public Works Meeting

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REGULAR MEETING OCTOBER 12, 2021 185 Business Bond Type Approved/ Released Effective Date Covenant Concrete LLC Contractor Approved 09/09/2021 Irene Borysiak d/b/a SI Premier Contractor Approved 09/23/2021 Covenant Concrete LLC Occupancy Approved 09/09/2021 Irene Borysiak d/b/a SI Premier Occupancy Approved 09/23/2021 Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-23866, GBLN- 09/28/2021 $3,940,301.79 23882 City of South Bend Claims GBLN-23916, GBLN- 10/01/2021 $1,234,930.26 23918 City of South Bend Claims GBLN-24231, GBLN- 10/05/2021 $589,160.26 24232 City of South Bend Claims GBLN-24207, GBLN- 10/05/2021 $998,444.13 24208 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Board Member Murray Miller raised several questions regarding the 2021 Drainage Improvements — Kaley Street & Marion Street — Project No. 121-006A bid award from the previous meeting of September 28, 2021. Mr. Miller explained that following the last meeting, he reviewed the MWBE goals and calculations as submitted and found some errors with the awarded bid. He stated that the contractor submitted 4% as their MBE goal, and that although a recalculation of the numbers found they could only meet the required minimum goal of 3.2%, Mr. Miller believes they should still be held to their submitted number of 4% and should pay that out, regardless of the math error made. He added that he did not think the office of Diversity and Inclusion should be able to make a call to reduce that number. Mr. Miller also raised concerns he has with awarding alternates with goals. He said that the overall project should still need to meet the established goal, and that if the project is awarded with alternates the goal should be the same all the way through, versus having different goals for separate entities and separate alternates. He said that there should be one overall goal for the project, regardless of whether any alternates are awarded. Board Attorney McDaniels thanked Mr. Miller for his comments and stated they would be noted and taken into consideration during further discussions about MWBE goals. Ms. McDaniels recommended Mr. Miller also discuss his concerns further with the Inclusive Procurement Board. ADJOURNMENT There being no further business to come before the Board, Ms. Maradik adjourned the meeting at 9:53 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Va,4, k &9' Elizabeth A. Maradik, President Jordan V. Gathers, Member & 7n—do—' GaryA.. G� ilot, Member �/ r � Joseph R. Molnar, Member Murray L. Miller, Member Attest: Anne Fuchs, Clerk Date: October 26, 2021