2004 Annual Report - Information & Technology

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2004 ANNUAL REPORT OF THE INFORMATION AND TECHNOLOGY COMMITTEE OF THE SOUTH BEND COMMON COUNCIL Pursuant to § 2-10 of the South Bend Municipal Code, the following 2004 Annual Report of the Information and Technology Committee is filed which highlights activities of this calendar year. Duties: The Information and Technology Committee is charged with "overseeing the various activities of the City's information technologies so that all computer systems, websites, and related technologies are maintained and upgraded so as to remain competitive and up-to-date with current industry standards"pursuant to § 2- 10 (i) 6) of the South Bend Municipal Code (Emphasis added). Members: There are four (4) Council Members on this Committee, namely: Council Member Pfeifer who served as Vice-Chairperson, Council Member Dieter, Council Member Kelly, and myself as Chairperson. Meetings: This year the Information and Technology Committee held six (6) Committee meetings which were held on: February 23,2004 April 26, 2004 July 12,2004 April 12, 2004 June 28,2004 October 20, 2004 Highlighted Activities: One of the primary activities of the Information and Technology Committee was to review with the City Administration the staffing status; hardware upgrades; priority and target timeliness;the software upgrades; and the website redevelopment project. A multi-page handout discussing each of these items is on file in the Office of the City Clerk. The Committee received a power-point presentation from City Controller Frederick B. 011ett, III; the Director of Information Technologies Bob Allen; and PC Specialist Brent Cummins in the Fall which focused on recommendation received from Crowe Chizek and Company, LLC. Their recommendation addressed the proposed site map for the Common Council website and the material related to the overall upgrade to the City of South Bend's official website. Again, all of this information is available for public inspection in the Office of the City Clerk. The Information and Technology Committee is awaiting a further update on the Council's website and the City's website, which had been projected by the Administration to be available by the end of the 2004 calendar year. Like some of the other Standing Committees, an ongoing challenge of the Information and Technology Committee is to attract citizen members who have the interest and the time to serve on this Committee.