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Opening of Proposals - Coal Line Trail Phase II Proj No. 115-064 - Christopher B. Burke Engineering, LLC
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Opening of Proposals - Coal Line Trail Phase II Proj No. 115-064 - Christopher B. Burke Engineering, LLC
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10/27/2021 9:04:12 AM
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10/27/2021 9:04:00 AM
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Board of Public Works
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Projects
Document Date
10/26/2021
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City of South Bend <br />Coal Line Trail Phase II <br />October 26, 2021 <br />Page 11 <br />PROJECT APPROACH <br />PRE-CONSTRUCTION CONFERENCE <br />• Review of contract documents <br />• Gather names of key contact persons <br />• Coordinate with contractor to develop a schedule for contractor’s submittals <br />• Conduct field visits prior to construction <br />• Video project site prior to construction <br />• Coordinate kick-off meeting with Burke project team and the city of South Bend <br />staff <br />PROJECT INITIATION <br />• Organize and set agenda for conference <br />• Notify representatives of the city, contractor, utilities and INDOT <br />• Develop and distribute meeting minutes and sign-in sheet <br />• Phone non-attendees and verify pertinent information <br />FIELD OFFICE FILING SYSTEM <br />• Develop and maintain a filing system as outlined in the INDOT GIFE <br />• Integrate electronic management, as required <br />SHOP DRAWING / SUBMITTAL REVIEW <br />• Inform contractor as soon as possible of observed deficiency in contractor’s <br />work <br />• Conduct regular project progress meetings. Keep and distribute project progress <br />meeting minutes. <br />• Complete a daily report and diary form for each day’s work in the format desired <br />by the City and INDOT’s SiteManager <br />• Maintain a daily progressive record of the quantities and locations of materials <br />placed in INDOT’s SiteManager <br />• Submit weekly or monthly progress reports to the project manager, as required <br />• Review the contractor’s schedule on a weekly basis and compare actual progress <br />to the approved schedule with consideration of weather and field conditions <br />• Review and approve certified payrolls per INDOT standards <br />FULL-TIME CONSTRUCTION INSPECTION <br />• Coordinate shop drawings and submittal reviews with the design engineer and <br />the City <br />SURVEY / LAYOUT QUALITY ASSURANCE <br />• Provide periodic checks of the contractor’s general layout for quality assurance
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