12-13-12 Redevelopment Commission Minutes

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South Bend Redevelopment Commission Regular Meeting—December 13, 2012 6. NEW BUSINESS B. South Bend Central Development Area 2) continued... Mr. Downes noted that DTSB has done a great job. The customer satisfaction percentages have gone way up. There is still room for improvement, particularly in the perception of safety. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Agreement for Parking Garage Management Services and On- Street Parking Enforcement with Downtown South Bend, Inc. 3) Proposal for management services of the College Football Hall of Fame. Mr. Inks noted that as we prepare to take possession of the former Hall of Fame building at the end of 2012, we need to ensure the building will be well maintained for its future use. Grubb & Ellis/Cressy& Everett has submitted a proposal to provide property management services for the site on an "as needed basis." Grubb & Ellis is also the listing agent for the site. The initial walk-thru and equipment assessment they propose is for a not-to-exceed amount of$500. Estimated costs for services during the first 6 months are $4,800. Those fees will be paid from EDIT funds the city has budgeted for 2013. Commission approval is requested for$5,300 to cover costs for the period of January 1, 2013 to June 30, 2013. Mr. Inks noted that the Hall of Fame building is owned by the Redevelopment Authority and leased to the Redevelopment Commission. Therefore, the Commission has control of the site and would be the entity hiring the property manager. Property management at this site will be a partnership effort. DTSB has agreed to assist by providing personnel to do daily walk-throughs of the facility to ensure the building is properly secured, utilities are functioning and no other issues exist. City staff will arrange for snow removal and landscaping. Grubb & Ellis will be used as needed to oversee and maintain security systems and HVAC systems. Mr. Davis asked how competitive the bids were that went out for management of the Hall of Fame. Mr. Inks responded that this is a services contract, so we did not solicit formal proposals or quotes. There are two property managers in downtown South Bend that the Commission has history working with. Grubb & Ellis is the listing agent, and in this case, working with one listing agent as the property manager made sense, keeping access to the site limited. Mr. Davis wondered, considering the building's importance to the downtown, what the likelihood is of finding a viable user. Mr. Ford responded that Community Investment is entertaining offers and interests in the building right now. We anticipate that we will receive some formal offers for the building in the first quarter of 2013. We've heard of 6