Resolution 19-01_Authorizing Electronic Comm from Indiana St. Dept Health

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WHEREAS, the City has identified several funding streams, including grants, to perform work to transform up to two hundred (200) lead -contaminated homes within the City into healthy homes (the "Project"), which funding sources are administered locally and through the State of Indiana; and WHEREAS, certain of these homes are located within designated historic districts within the City under the purview of the Commission; and WHEREAS, in order to allow for meaningful public participation in the Commission's work, help the Commission make decisions that reflect the best interests of the community, and prepare themselves for decisions regarding the transformative work to be performed on the contaminated properties in historic districts, representatives from the Indiana State Department of Health (the "Representatives") have requested time as needed during meetings in which petitions related to the Project are to be heard to address the Commission regarding the format of the grant program, the bid -awarding process for the proposed construction, and other requirements from the State with regard to the grants; and WHEREAS, the Representatives have further requested to attend meetings telephonically by speaker phone, since they are located in Indianapolis and may provide input with regard to all of the homes contained in the Project; and WHEREAS, the Project represents a special situation within the City wherein addressing lead poisoning is a priority of the City's administration and the protection of heritage resources is also a long-standing objective of the City; and WHEREAS, the Commission acknowledges that allowing the Representatives to attend meetings telephonically by speaker phone would be a compromise that would allow the Commission to understand and ask questions regarding the process for completing the Project under the terms of the grants in order to make decisions that are in the best interests of the community; and WHEREAS, the Commission will allow the Representatives to attend meetings telephonically by speaker phone for the limited purpose of providing information regarding the Project as set forth herein. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION AS FOLLOWS: 1. The Representatives may attend meetings of the Commission in which petitions for Certificates of Appropriateness related to properties within the Project are heard telephonically by speaker phone or by any other electronic means in which all Commission members and the public present at the meeting may hear the Representatives and the Representatives may hear them. 2. Staff shall provide the Representatives with contact information prior to the meeting in order to establish a communication link, and such link shall commence prior to the Page 2 of 3