09-02-03 Personnel & Finance - Laserfiche WebLink

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t � lominttt* deport erzot ut1 au4 finarcrt Cominitbee The September 2,2003 meeting of the Personnel and Finance Committee was called to order by its Vice-Chairperson, Council Member David Varner at 3:30 p.m. in the Council Informal Meeting Room. Persons in attendance included Council Members White, Kuspa, Kirsits, Varner, Kelly and Coleman, Mayor Stephen Luecke, City Controller Rick 011ett, Park Superintendent Phil St. Clair, Parks Administrative Director Betsy Harriman, Fiscal Officer Bill Carleton, Director of Recreation Susan O'Connor, Potawatomi Zoo Director Greg Bockheim, Marketing Director Mark Bradley, Human Rights Director Lonnie Douglas, City Attorney Charles Leone, and Council Attorney Kathleen Cekanski-Farrand. Dr. Varner noted that in the absence of the Personnel and Finance Committee Chairperson,Council Member James Aranowski, that he would be conducting the meeting. He noted that he would be asking for a presentation and that each presenter would then field questions. He noted that the Council Attorney would be in contact with City Controller Rick 011ett who would disseminate-the, Committee minutes and request each Department to respond to any areas which the Council requested additional information. Dr. Varner noted that there would be no Committee action taken on any proposed departmental budget,until after all presentations have been made. Dr. Varner then called for a presentation on the Parks and Recreation Department. 2004 Parks and Recreation Department 2003 Expenditures $1,082,070 Administration General Fund # 201-1100 2004 Expenditures $1,236,767 Total Expenditure Increase- $ 154,697 2003 Revenues $2,066,730 Expenditure Increase as a%: 15.7% 2004 Revenues $1,538,736 Park Superintendent Phil St. Clair made preliminary remarks. He noted that the Department's six (6) Divisions have been reduced to five (5) Divisions with concessions being merged. He stated that they are more conservative and more realisticon their projections. He stated that they will receive approximately$70,000 less in excise tax revenues. Fiscal Officer Bill Carleton provided a three-page handout entitled "South Bend Park Department Proposed Budget Summary Report for the Fiscal Year 2004" (copy attached). He noted that two (2) positions would not be filled namely the assistant in the former Concessions Division and the General Curator. The contractual area has increased as a result of taking over the 5-year lease obligation on fleet vehicles. He noted that overall the Department's budget will reflect a 6.2% increase over the current year. Dr. Varner inquired about the usage of GPS and it was noted that people are willing to pay to use it with net income projected to be between $30,000 to$35,000. Dr. Varner requested copies for the last two (2) years on the accounting for Blackthorn Golf Course which is managed by Meadow Brook Golf. Mr. 011ett stated that the Administration receives monthly reports and would see that the last two (2) years of reports would be made available to the Council. Dr. Varner inquired about the$2,060,534 in the contractual line item. Mr. Carleton stated that this line item includes costs for liability insurance,electricity,natural gas,veterinary services,etc.