09-11-02 Personnel & Finance - Laserfiche WebLink

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Qommttt t Ate Port rzounti antl firm= Committee The September 11, 2002 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member James Aranowski at 3:32 p.m. in the Council Informal Meeting Room. Persons in attendance included Council Members Kelly, Varner, Coleman, and Aranowski; City Controller Rick 011ett, Gary Libbey of Code Enforcement, Administrative Assistant to the Mayor Fred Thon, Director of Budgeting & Financial Reporting Tom Skarbek, City Clerk Loretta J. Duda, Stan Molenda and Kim Lukus of Code Enforcement, Terry Bland of the *nth Virt0 "Crtbu ,and Kathleen Cekanski-Farrand, Council Attorney. Council Member Aranowski welcomed everyone to the last scheduled committee meeting of reviewing proposed budgets for specific departments and bureaus. 2003 City Clerk's Office 2002 Expenditures $ 287,963 General Fund # 101-0201 2003 Expenditures $ 297,187 City Clerk Loretta J. Duda made the presentation. She noted that there is an increase in the publication and legal notice line item since this area often runs in the red;noting that her office does not recoup in full these costs from customers. She also noted that she cut education and training by $500.00. Ms. Duda stated that the codification process is still moving at a snail's pace, however she stated that she is currently working with Aladean DeRose and that they have agreed on the overall table of contents for the code. She further stated that she hopes that the Council will be given a draft of the code by early next year. In response to a question from Dr. Varner, Ms. Duda stated that the project began in 1996, with former City Clerk Irene Gammon talking about the need for it before that. She noted that the original contract for Municipal Code Services of Tallahassee, Florida was over $20,000. She added that both Council President Kelly and the Council Attorney have participated in the process, but may be asking Council Member King to become a part of the process when Council President Kelly is unable to attend. In response to a question from the Council Attorney, Ms. Duda noted that only one person has asked her for the opportunity to pay parking fines by credit card. Mr. 011ett stated that transactions over the internet are being reviewed where forms and applications,etc can be completed. Ms. Duda stated that her office is working with new software from THE which is taking much more staff time; however she believes it is more accurate. She concluded her remarks by stating that she is working to make her office more responsive to the needs of the public. 2003 Neighborhood Code Enforcement 2002 Expenditures $ 1,290,705 General Fund # 101-1201 2003 Expenditures $ 1,237,037 2002 Revenue $1,622,224 2003 Revenue $1,690164 Gary Libbey made the overall presentation. He began by noting that there have been budget