Open Market Contract - 2021 Crack Sealing Proj No. 121-020 – Asphalt Restoration Services LLC

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INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Finn Cavanaugh, Project Engineer SUBJECT: Award Open-Market Contract Memo: 121-020 Crack Sealing DATE: June 15th, 2021 On June 8th, 2021, the Board of Public Works rejected quotes opened May 25th for the above project, and authorized the Division of Engineering to pursue a contract award on the open market. The open-market procurement method was recommended by the Board’s Legal Representative since no quotes received at the May 25th meeting were suitable for award. As documented at the June 8th meeting, one of the two quotes received exceeded the available budget, and the other quote received did not include the signed non-collusion affidavit. Following the Board’s recommendation, the Division of Engineering issued a request for open- market quotes due by June 15th, 2021 to ensure ample time was given to all bidders. The solicitation was sent to a list of three vendors that had previously expressed interest in the project, and the solicitation was inclusive of M/WBE vendors that had been suggested by the Office of Diversity and Inclusion. As previously documented at the May 25th Board of Public Works meeting, this project was deemed non-goal eligible as it pertains to M/WBE subcontracting goals, after joint review by Engineering, Legal, and Diversity and Inclusion. In accordance with this decision, this open-market quote was procured without a requirement for M/WBE subcontracting. All vendors that received the solicitation provided quotes. The quotes ranked as follows: Bidder Total Quote Amount 1. Asphalt Restoration Services $103,500.00 2. Days Construction $110,700.00 3. Cornerstone Construction Group $121,500.00 All required quote documentation, inclusive of the signed Non-Collusion Affidavit, was provided by each bidder.