Opening of Quotes - 2021 Microsurfacing Proj No. 121-035 - Asphalt Restoration Services, Inc.

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INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Finn Cavanaugh, Project Engineer SUBJECT: Open Quotes Memo: 121-035 Micro-Surfacing DATE: May 18th, 2021 On April 27th, 2021, the Board of Public Works opened and read bids for the above project. No quotes were received by the deadline, and the Board recommended the project be quoted on the open market. Upon further review of the scope of work by Engineering, Legal, and Diversity and Inclusion, it was concluded that the project cannot reasonably be subdivided as required by the Minority and Women Business Enterprise Inclusion Program Plan §8.B.2, and is thus not a goal-eligible project. §8.B.2 Non-Goal-Eligible Contracts If a contract is not goal-eligible, either because it is not able to be subdivided into commercially useful functions or because it does not contain any work described in the NAICS Codes in Attachment A, the Program Administrator will not set goals for that contract. For this project, the crews are small and are performing only one task (asphalt micro-surfacing). There are no specialized sub-tasks like electrical or landscaping work that can be separated out as commercially useful functions. For a contractor to split up the work as a multi-crew job, it would require them to give part of the work away to a direct competitor and would thus not be commercially useful. At the recommendation of the Legal Department and Office of Diversity and Inclusion, the project shall be re-opened at the May 25th Board of Public Works meeting without M/WBE inclusion goals. As required by the Program Plan §8.B.2 and informed by the recommendation of the Office of Diversity and Inclusion, Engineering will make a special effort to include MBE