Opening of Bids - 2021 Street and Sewer Materials Bid Proj No. 121-018 - Klink Trucking, Inc.

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and it must be within 15 minutes driving time via approved truck route(s) of the Public Works Service Center. Loading shall be done by the supplier. 4. Duplicate weight tickets will be provided for each load. Each ticket will bear a serial number, increasing in number with each load. No ticket number shall ever repeat. 5. The vendor for items in Division A and Division B shall designate a representative and an alternate that shall be available for at least one (1) hour no later than Thursday of each week for a coordination conference to discuss the City of South Bend's prospective order for the upcoming calendar week. The vendor shall guarantee availability of materials of each type and in such quantity for each clay of the following week as agreed to in the conference. Quantities shall may be less than or greater than 5% of the agreed upon amounts. If such materials are not available at the time of delivery as agreed, the vendor shall at its option remedy the situation by one of the following means: a. Arrange for the City of South Bend to pick up its order within one (1) hour of the agreed schedule at another location within five (5) miles of the South Bend City limits at no additional cost to the City of South Bend. b. Provide a substitute material equal to or greater than the prevailing specifications at a cost identical to the cost of original unit price. All substitute materials shall be approved by Engineering prior to delivery. c. Within three (3) working days of the failure to deliver, with its own forces and equipment lay the materials into place at the location the Bureau of Streets has prepared and readied for paving. Such paving shall be done in a workmanlike manner, according to the Standard Specifications for the type of material being used, at no additional cost to the City. 6. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 7. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. 8. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. 9. The City reserves the right to inspect and have any goods tested after delivery for compliance with the Specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of defects. 10. The bid proposal shall specify as per unit cost of delivery for all items specified for delivery. Award may be made to a company for just delivery and not necessarily for the purchase of the material. XI11. RETAINAGE AND FINAL PAYMENT A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 109 Version 1 /30/2020 Special Provisions - 6