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REGULAR MEETING JANUARY 26, 2021 6
<br />REGULAR MEETING JANUARY 26, 2021
<br />The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday,
<br />January 26, 2021, by Board President Elizabeth A. Maradik. The meeting was streamed live to
<br />the public with Board President Elizabeth A. Maradik and Board Members Gary Gilot, Joseph
<br />Molnar, and Jordan Gathers present. Clerk Anne Fuchs confirmed the presence of the members
<br />with a roll call. Also present was Board Attorney Clara McDaniels. Ms. Maradik reminded
<br />virtual attendees to use the Teams Live Q&A feature and to please include their name for the
<br />record.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the
<br />minutes of the Regular Meeting of the Board held on January 12, 2021, were approved.
<br />AWARD QUOTATION AND APPROVE CONTRACT — CITY OF SOUTH BEND
<br />WAYFINDING SIGNAGE PROGRAM, PHASE II — PROJECT NO 120-020 (PR-00005610)
<br />Ms. Alicia Pellegrino, Engineering, advised the Board that on December 17, 2020, quotations
<br />were received and opened for the above referenced project. After reviewing those quotations,
<br />Ms. Pellegrino recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Geograph Industries, Inc., 475 Industrial Dr., Harrison, OH 45030, in the
<br />amount of $146,566 for the base quote and alternates 1 & 3. Therefore, Mr. Molnar made a
<br />motion that the recommendation be accepted, and the quotation be awarded, and the contract
<br />approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call.
<br />APPROVE CHANGE ORDER NOS. 1 AND 3 — PINHOOK PARK SITE IMPROVEMENTS —
<br />PROJECT NO. 118-077A (PO-0001779)
<br />Ms. Maradik advised that Ms. Alicia Pellegrino, Engineering, has submitted Change Order Nos.
<br />1 and 3 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN
<br />46614. Change Order No. 1 indicates the contract amount be decreased by $11,475 for a new
<br />contract sum, including this Change Order, in an amount not to exceed $1,288.425. Change
<br />Order No. 3 indicates the contract amount be increased by $5,133.67 with an additional one
<br />hundred fifty-three (153) days for a new contract sum, including this Change Order, in an
<br />amount not to exceed $1,269.001.91 with a new completion date of December 31, 2020. Upon a
<br />motion made by Mr. Molnar, seconded by Mr. Gathers and carried, the Change Order was
<br />approved.
<br />APPROVE CHANGE ORDER NO. 1 — VPA ATHLETIC COURT RENOVATIONS PHASE I
<br />—PROJECT NO. 118-098 (PO-0005190)
<br />Ms. Maradik advised that Ms. Alicia Pellegrino, Engineering, submitted Change Order No. 1 on
<br />behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the
<br />contract amount be increased by $3,916.50 for a new contract sum, including this Change Order,
<br />in the amount of $119,979.50. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers
<br />and carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 —CENTURY CENTER ESPORTS ARENA— PROJECT
<br />NO. 119-106CR (HOTEL MOTEL TAX)
<br />Ms. Maradik advised that Ms. Rebecca Plantz, Engineering, has submitted Change Order No. 1
<br />on behalf of ggCircuit, LLC, 2303 S. 3rd. St., Terre Haute, IN 47802, indicating the contract be
<br />increased by fifty (50) days for a new contract date, including this Change Order, with a new
<br />completion date of February 3, 2021. Upon a motion made by Mr. Molnar, seconded by Mr.
<br />Gathers and carried by roll call, the Change Order was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — 2020 CONTRACTOR PAVING —
<br />PROJECT NO. 120-030 (PO-0004286)
<br />Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN
<br />46614, for the above referenced project, indicating a final cost of $1,017,768.26 for the base bid
<br />plus alternate 1. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by
<br />roll call, the Project Completion Affidavit was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — 2020 TREE PLANTINGS — PROJECT
<br />NO. 120-003 (PO-0004624)
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