Opening of Bids - Bendix Theater eSports Arena Proj No. 119-106D - Nelco Media, Inc.

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City of South Bend, IN – Project No. 119-106CR 3 Proprietary and Confidential – Nelco Media, Inc. skills of industry veterans with skills in video, audio, broadcast and IT. Project Phases  Activation – As soon as Nelco Media receives your order, it will designate necessary staff to deliver the quoted studio update and will execute the project.  Pre-Design Phase – This phase includes a consultation conference call to establish service requirement details. Initial plan timeline will be adjusted accordingly.  Design and Engineering – Nelco Media will develop a draft one-line diagram of product component connections and configurations and provide it to the client team.  Document Refinement and Approval Phase – Nelco Media will revise and submit for approval a One-Line diagram. Nelco Media will provide one re-design of the diagram and the configuration.  Delivery / Staging – Nelco Media will order quoted hardware product(s) which will be shipped to the Nelco Media offices in San Antonio for testing and staging. Larger items will be shipped directly to Client.  Studio Build-out – After all equipment has been delivered to Nelco Media and has passed necessary testing, it will be delivered to Client arena, installed and configured.  Close-Out –Documentation will be revised to detail any agreed-upon changes to project scope or functionality and provide configuration notes. Once notes are delivered, the project will be closed. Any change orders after Approval Phase will be billed to the Client at additional charges. Assumptions The following assumptions have been made in relation to the services to be delivered in conjunction with this Project Proposal: • Client will handle all electrical contracting for project. Client Responsibilities As a requirement for the performance of Services detailed herein and the provision of all Deliverables, the Client is required to complete the following: • Client will bear responsibility for all structural and safety code compliance of existing facilities. • Client will supply electrical power for all aspect of the facility upgrade. • Client will be responsible for any modifications to the existing HVAC system that may be required.