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Coal Line Trail | Page 12 <br />PROJECT APPROACH <br />Field Office Filing System <br />• Develop and maintain a filing system as outlined in the <br />INDOT GIFE <br />• Integrate electronic management, as required <br />Full-time Construction Inspection <br />• Inform contractor as soon as possible of observed <br />deficiency in contractor’s work <br />• Conduct regular project progress meetings. Keep and <br />distribute project progress meeting minutes. <br />• Complete a daily report and diary form for each day’s <br />work in the format desired by the city and INDOT <br />• Maintain a series of field notebooks, which will be used <br />to record information that cannot be shown on the <br />daily reports <br />• Maintain a daily progressive record of the quantities <br />and locations of materials placed <br />• Submit weekly or monthly progress reports to the <br />project manager, as required <br />• Review the contractor’s schedule on a weekly basis and <br />compare actual progress to the approved schedule with <br />consideration of weather and field conditions <br />• Collect and forward certified payrolls to the project <br />manager, as required <br />Shop Drawing / Submittal Review <br />• Coordinate shop drawings and submittal reviews with <br />the design engineer and city <br />Survey / Layout Quality Assurance <br />• Provide periodic checks of the contractor’s general layout <br />for quality assurance <br />Testing <br />• Perform as needed on-site and at-plant inspection of <br />materials at the direction of the city and in accordance <br />with the INDOT GIFE manual <br />Contractor Application for Payment <br />• Review and agree to pay item quantities with contractor <br />prior to submitting applications for payment <br />• Review contractor’s applications for payment, sign <br />and transmit payment applications to the city’s project <br />manager and INDOT <br />Change Orders <br />• Implement change order procedures as outlined in the <br />INDOT GIFE manual <br />Project Close-out <br />• Issue a certificate of substantial completion <br />• Prepare a pre-final punch list <br />• Conduct a final project walk-through with the city’s <br />project manager and INDOT <br />• Prepare and transmit a final project punch list <br />• Verify completion of punch list items <br />• Determine final quantities and complete daily progressive <br />record <br />• Assemble final project files and documents <br />• Coordinate redline markup record drawings with the <br />contractor throughout construction <br />• Review and approve final application for payment and <br />prepare final change order <br />• Complete a final construction record