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10/23/12 Board of Public Works Minutes
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10/23/12 Board of Public Works Minutes
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Board of Public Works
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Minutes
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10/23/2012
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REGULAR MEETING OCTOBER 23. 2012 350 <br />Name Amount of Claim Date <br />City of South Bend $I,261,882.85 10/16/2012 <br />City of South Bend $2,026,719.02 10/23/2012 <br />Therefore, Mr. Neat made a motion that after review of the expenditures, the claims be approved <br />as submitted. Mr. Gilot seconded the motion, which carried. <br />PRIVILEGE OF THE FLOOR <br />Mr. Carl Littrell, Engineering, stated no bids were received for the Century Center Lighting <br />Renovations project. He noted the Board asked Engineering to look at the problem and re- <br />advertise new specifications. He stated the problem is logistics on the part of Century Center and <br />he is asking that the Board extend the bid opening date instead, to November 6, 2012 to resolve <br />any ambiguities. Ms. Greene stated she has had feedback from contractors that the problem is a <br />specification problem with the work being requested and the late penalties. If Engineering is <br />going to come back with different specs, the project needs to be rebid. Mr. Littrell confirmed that <br />the schedule is a problem; the feedback received is there is insufficient time in any one place <br />with the work being performed around event rentals at the Century Center, and the liquidated <br />damages. Mr. Littrell stated he would like to go back to Century Center and tell them to block <br />out more time, otherwise they're going to have to expect the price to come back higher. Ms. <br />Greene noted if the bid is extended, we would have to provide an addendum to all plan holders <br />and she is not sure we can determine who they all are since no bids were received. Mr. Littrell <br />noted his request is due to the need to get the work done before Christmas. He added the law <br />requires that you make an announcement extending a bid opening at the time and place of the bid <br />opening. Mr. Gilot noted the Board has never extended a bid opening after the due date of the <br />bids and if the specifications are being redone, it should be rebid. Mr, Neal added there should <br />be a discussion with a finance person and a Century Center Board member to convey that this <br />has been made into a difficult project to get done given the amount of capital available. <br />Mr. Stan Miles with the Union Electrical Contractors stated he worked hard with the Century <br />Center and their agents to work through the specs, but some of the lead times on the project are <br />six (6) weeks out. He noted a lot of the contractors wanting to bid on the project were present <br />earlier at today's meeting, but had to bow out because they felt the work was too out of their <br />control. Some of them, he added, were concerned about the structural integrity of the building, <br />and whether it was able to hold the fixtures; and the liability being placed on the contractors. <br />Mr. Murray Miller, Local Union No. 645, questioned if the City provides uniforms for all <br />employees or just teamsters. Ms. Greene stated they are for teamsters and are bargained on and <br />agreed to. <br />Mr. Miller questioned if there was a reason the City rejected the bids for the Sewer Manhole <br />Rehabilitation. Ms. Greene stated the Board can award or reject by State law. In this case they <br />chose to reject. Mr. Miller questioned if they were cleaning up the bid specs and taking out the <br />prohibitive item, or leaving it? Ms. Greene stated she is not sure it is a question about prohibitive <br />items. Mr. Miller stated the specs request two - hundred (200) previous manholes constructed by <br />this method, what company has done this? Ms. Greene stated that was only one of the things they <br />looked at. She noted the Board has to have some comfort that the taxpayers are getting the best <br />work for the lowest amount. Mr. Miller stated there are other experience issues. If one company <br />has two (2) years and the other has one - hundred (100) years; that should be taken into <br />consideration. Ms. Greene explained that time experience is not paramount, experience in the <br />kind of work being requested is. She noted just because a contractor has poured concrete streets <br />for twenty (20) years doesn't qualify them to build a concrete sky - scraper. Mr. Miller noted that <br />a few years ago the City awarded a contract to a company for pouring streets in Eddy Commons, <br />and the company had never done that type of work before. Ms. Greene noted the award depends <br />on how the bid specifications are written. She added this Board is very aware of its legal duties <br />to the tax payers for competitive bidding at good prices. Mr. Gilot stated it is in the authority of <br />the Board to award or reject bids. He noted both bidders are good firms, but he wants the <br />Engineers to get back to the drawing board to write a spec that gives us a sound structural <br />manhole at a competitive price. He stated he is looking to see experience on a full monolith pour <br />for the whole height, and sound structure that's going to last a long time; longevity and <br />competitive price. <br />ADJOURNMENT <br />There being no further business to come before the Board, upon a motion made by Mr, Gilot, <br />seconded by Mr. Neal and carried, the meeting adjourned at 11:20 a.m. <br />
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