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05-12-08 Council Meeting Agenda & Packet
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05-12-08 Council Meeting Agenda & Packet
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City Council - City Clerk
City Council - Document Type
Agendas
City Counci - Date
5/12/2008
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City of South Bend Stephen J. Luecke, Mayor <br />DEPARTMENT OF ADMINISTRATION & FINANCE <br />M. Catherine Fanello <br />City Controller <br />Apri18, 2008 ~\ - ` (~ 6 ~ ~ ~~'~ <br />Timothy Rouse, President J t N <br />South Bend Common Council <br />County-City Building <br />South Bend, IN 46601 <br />RE: An Ordinance of the Common Council of the City of South Bend, Indiana Authorizing Pre-approved Payment of <br />Claims <br />Dear Mr. Rouse: <br />Attached for filing please find the above-referenced ordinance. The proposed ordinance is intended to allow for <br />payment of certain types of claims in a timely manner in accordance with Indiana Code 36-4-8-14. The ordinance is <br />necessary to ensure that we axe following all required procedures for proper approval of expenditures, and at the same <br />time, ensure that we are conducting city business in a timely and efficient manner. <br />It is has come to my attention that our City Code does not include any ordinance that allows certain types of claims to <br />be paid prior to approval by the Board of Public Works. Expenditures of city funds are generally approved by the Board <br />of Public Works (`Board") at its regular meetings, including approval of claims such as payroll, insurance, utilities, rental <br />agreements, bond payments, and taxes, Since the Board does not meet daily, the attached ordinance will allow certain <br />types expenditures to be paid prior to Board approval. This list of permitted claims in the proposed ordinance is limited <br />and is consistent with those categories of claims allowed for advance payment under state law. Any claims paid prior to <br />Board approval would then be ratified at the next available Board meeting. <br />Since the ordinance will permit the City to conduct its business in a more efficient manner and is consistent with state <br />law, it is in the best interest of the City. <br />The Council's approval of this ordinance is requested. I will present the ordinance to the Council at its Committee <br />meeting and at the public meeting. If you have any questions, please contact me. <br />Sincerely, <br />~/ /~~ <br />t <br />M. Catherine Fanello, CPA <br />City Controller <br />Fi1~~ ~a ~rk'~ f3~ic~ <br />APR ' 9 2008 <br />a~~~+ v~~ ~~ ao, lrl. <br />C(TY CLEF1lC, <br />
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