10/09/12 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 9, 2012 328 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Lawmasters, Inc., 1407 West Hiveley Avenue, Elkhart, Indiana 46517, for the above referenced project, indicating a final cost of $62,216.00. Upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MAIN /LAFAYETTE CORRIDOR — PROJECT NO. 110 -058B TBD In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. He noted that the funding has not been identified, although it will come out of SSDA TIF, so he is requesting the Board approve subject to funding. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the above request to advertise was approved subject to funding, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 56 -2012 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 56 -2012 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, LC. 36 9 6 1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847 -88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT MICHAEL CRITCHLOW retired effective September 28, 2012, from the South Bend Police Department after more than twenty -two (22) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5- 22 -22 -1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL 50142, Model No. P229, a .40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 9TH Day of OCTOBER 2012, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Kathryn E. Roos s/ Michael C. Mecham s/ Mark W. Neal ATTEST: s /Linda M. Martin, Clerk