10/09/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION OCTOBER 4 2012 324 Neal requested that language be put in place so the City doesn't carry risk of loss until delivery is complete. - Project Completion Affidavit — Fire Station No. 3 Roof Replacement Mr. Gilot questioned where the warranty for this and any roofs are kept. He noted all warranties should be held by the Board in one common location. He requested the Clerk get with the Energy Director and Construction Manager to request a copy of the warranty for the file. - On- Street Parking Request — Holladay Properties Mr. Gilot stated that this new development, The Belfry, is very high density and the developer is unable to provide enough off - street parking spots to meet the zoning ordinance. Mr. Mecham stated the option to provide on- street parking for anyone, rather than dedicated parking for residents of this development only, is the recommended process. He added on- street parking is already in place on both sides of this road. Mr. Gilot questioned if the developer should provide some alternatives to parking such as bike racks to reduce the number of vehicles this development will require. He noted this would require an exception to the zoning ordinance, or it may be a good time to look at the ordinance and update the requirements of the parking burden, encouraging more use of the City bike trails, walking, and use of public transportation. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:10 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, resident Michae C. M dram, Member Donald E. Inks, Member Kathryn E. Roos, Member L ark W. Neal, Member _L,' da M. Martin, Clerk REGULAR MEETING OCTOBER 9 2012 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Tuesday, October 9, 2012, by Board President Gary A. Gilot, with Board Members Kathryn E. Roos, Michael Mecham and Mark Neal present. Board Member Donald E. Inks was absent. Also present was Attorney Cheryl Greene. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of two (2) bid awards, and the removal of item No. 8 I, a Professional Services Agreement with Profit on Hold Productions, LLC, APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the minutes of the Agenda Review on September 20, 2012, the Regular Meeting on September 25, 2012 and the Claims Review on October 2, 2012, were approved. OPENING OF QUOTATIONS — 27TH STREET LIFT STATION AND CSO 39 WET WELL SLAB IMPROVEMENTS — PROJECT NO. 112 -051 WASTEWATER CAPITAL Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SELGE CONSTRUCTION CO. INC. 2833 South I I' Street Niles, Michigan 49120 Quotation was submitted by: Mr. Robert P. Kuhns