10/09/12 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 9, 2012 333 Ms. Roos made a motion that the Bonds approval and/or release as outlined above be ratified. Mr, Mecham seconded the motion, which carried. APPROVE CLAIMS Mr. Neal stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Released City of South Bend Daugherty Construction Contractor Approved September 27, 2012 Aspen Utility Contractors Excavation Released October 9, 2012 Bradley Company, LLC Excavation I Approved September 27, 2012 Ms. Roos made a motion that the Bonds approval and/or release as outlined above be ratified. Mr, Mecham seconded the motion, which carried. APPROVE CLAIMS Mr. Neal stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,954.79 10/02/2012 City of South Bend $1,463,635.42 10/09/2012 Therefore, Ms. Roos made a motion that at-ter review of the expenditures, the claims ne approved as submitted. Mr. Mecham seconded the motion, which carried. PRIVILEGE OF THE FLOOR Ms. Greene stated she would like to address the requirement of Builder's all -risk insurance on certain projects such as roof rehabilitations. She noted the problem is the City places an undue burden of obtaining very expensive insurance on the contractors of relatively inexpensive, small projects. She stated the City has insurance to cover this risk and she would like the Boards' permission to draft a resolution to address the requirements. Ms. Greene also addressed union representatives present and apologized for not getting back to them sooner. She stated she is working on a proposal of issues the Trade Unions have brought to the City related to payrolls and reviews. She noted she needs to get with City staff on the issues because she is not the one that reviews contractor's payrolls and isn't knowledgeable of the process. Mr. Gilot suggested she talk to Mr. Mike Mecham and Mr. Toy Villa in Engineering. Mr. Chris Weinkauf, Rieth Riley Construction, Inc., asked to speak to the Board in regards to the Sewer Manhole bid award. He noted he has been with Rieth Riley for twenty -three (23) years. He stated they submitted a good faith bid that met the requirements of the specifications and contained the required documentation. He noted that Rieth -Riley has unlimited bidding authority with INDOT; they intend to employ Union workers from South Bend and the surrounding community; and being the low bidder, they are offering the City a savings. Mr. Weinkauf noted that Rieth Riley is the lowest responsive and responsible bidder, and the only non - conditional bidder, adding that the second low bid was conditional. He noted that Rieth Riley has been in business for ninety -six (96) years and should be awarded the bid. He thanked the Board for listening. Mr. Gilot thanked him and stated rest assured the reputation of the company is not in question. Mr. Murray Miller, Local No. 645, stated he wished to confirm Rieth Riley's request and capabilities. Mr. Mike Danch, Danch, Hamer, and Associates, Inc. asked the Board if there was anything more they needed from him regarding the request for reserved on- street parking that was tabled today. Ms. Roos stated that he could get in contact with the local neighborhood associations, noting there are two in that area, the NENC and the NNRO. She noted that neither were made aware of the request and should be consulted first. Mr. Danch stated he didn't need their approval, did he. Ms. Roos stated he didn't, but she would encourage any developer to work with the neighborhood organizations on any development within the area to get their input. Mr. Gilot added that it would be helpful if they could supply evidence of support from the neighborhood organizations in the form of a letter. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:28 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President