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10/09/12 Board of Public Works Minutes
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10/09/12 Board of Public Works Minutes
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Board of Public Works
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Minutes
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10/4/2012
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REGULAR MEETING OCTOBER 9, 2012 333 <br />Ms. Roos made a motion that the Bonds approval and/or release as outlined above be ratified. <br />Mr, Mecham seconded the motion, which carried. <br />APPROVE CLAIMS <br />Mr. Neal stated that a request to pay the following claims in the amounts indicated has been <br />received by the Board; each claim is fully supported by an invoice; the person receiving the <br />goods or services has approved the claims; and the claims have been filed with the City Fiscal <br />Officer and certified for accuracy. <br />Name <br />Amount of Claim <br />Released <br />City of South Bend <br />Daugherty Construction <br />Contractor <br />Approved <br />September 27, 2012 <br />Aspen Utility Contractors <br />Excavation <br />Released <br />October 9, 2012 <br />Bradley Company, LLC <br />Excavation <br />I Approved <br />September 27, 2012 <br />Ms. Roos made a motion that the Bonds approval and/or release as outlined above be ratified. <br />Mr, Mecham seconded the motion, which carried. <br />APPROVE CLAIMS <br />Mr. Neal stated that a request to pay the following claims in the amounts indicated has been <br />received by the Board; each claim is fully supported by an invoice; the person receiving the <br />goods or services has approved the claims; and the claims have been filed with the City Fiscal <br />Officer and certified for accuracy. <br />Name <br />Amount of Claim <br />Date <br />City of South Bend <br />$1,954.79 <br />10/02/2012 <br />City of South Bend <br />$1,463,635.42 <br />10/09/2012 <br />Therefore, Ms. Roos made a motion that at-ter review of the expenditures, the claims ne approved <br />as submitted. Mr. Mecham seconded the motion, which carried. <br />PRIVILEGE OF THE FLOOR <br />Ms. Greene stated she would like to address the requirement of Builder's all -risk insurance on <br />certain projects such as roof rehabilitations. She noted the problem is the City places an undue <br />burden of obtaining very expensive insurance on the contractors of relatively inexpensive, small <br />projects. She stated the City has insurance to cover this risk and she would like the Boards' <br />permission to draft a resolution to address the requirements. Ms. Greene also addressed union <br />representatives present and apologized for not getting back to them sooner. She stated she is <br />working on a proposal of issues the Trade Unions have brought to the City related to payrolls <br />and reviews. She noted she needs to get with City staff on the issues because she is not the one <br />that reviews contractor's payrolls and isn't knowledgeable of the process. Mr. Gilot suggested <br />she talk to Mr. Mike Mecham and Mr. Toy Villa in Engineering. <br />Mr. Chris Weinkauf, Rieth Riley Construction, Inc., asked to speak to the Board in regards to the <br />Sewer Manhole bid award. He noted he has been with Rieth Riley for twenty -three (23) years. <br />He stated they submitted a good faith bid that met the requirements of the specifications and <br />contained the required documentation. He noted that Rieth -Riley has unlimited bidding authority <br />with INDOT; they intend to employ Union workers from South Bend and the surrounding <br />community; and being the low bidder, they are offering the City a savings. Mr. Weinkauf noted <br />that Rieth Riley is the lowest responsive and responsible bidder, and the only non - conditional <br />bidder, adding that the second low bid was conditional. He noted that Rieth Riley has been in <br />business for ninety -six (96) years and should be awarded the bid. He thanked the Board for <br />listening. Mr. Gilot thanked him and stated rest assured the reputation of the company is not in <br />question. <br />Mr. Murray Miller, Local No. 645, stated he wished to confirm Rieth Riley's request and <br />capabilities. <br />Mr. Mike Danch, Danch, Hamer, and Associates, Inc. asked the Board if there was anything <br />more they needed from him regarding the request for reserved on- street parking that was tabled <br />today. Ms. Roos stated that he could get in contact with the local neighborhood associations, <br />noting there are two in that area, the NENC and the NNRO. She noted that neither were made <br />aware of the request and should be consulted first. Mr. Danch stated he didn't need their <br />approval, did he. Ms. Roos stated he didn't, but she would encourage any developer to work with <br />the neighborhood organizations on any development within the area to get their input. Mr. Gilot <br />added that it would be helpful if they could supply evidence of support from the neighborhood <br />organizations in the form of a letter. <br />ADJOURNMENT <br />There being no further business to come before the Board, upon a motion made by Mr. Gilot, <br />seconded by Ms. Roos and carried, the meeting adjourned at 10:28 a.m. <br />BOARD OF PUBLIC WORKS <br />Gary A. Gilot, President <br />
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