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1 <br /> Personnel and Finance Committee <br /> 2005 South Bend Common Council <br /> The January 10, 2005 meeting of the Personnel and Finance Committee was called to order by <br /> its Chairperson, Council Member Derek D. Dieter at 3:50 p.m. in the Council Informal Meeting <br /> Room. <br /> Persons in attendance included Council Members Dieter, Pfeifer, Kelly, Puzzello, Varner, <br /> Kuspa, Kirsits and Rouse; City Controller Frederick B. 011ett, III; Public Works Director Gary <br /> Gilot; Director of the Division of Community Development Pam Meyer; Executive Director of <br /> Community and Economic Development Sharon Kendall; Director of the Division of Economic <br /> Development Don Inks; Director of Central Services Matt Chlebowski; Rita Kopala, Director of <br /> Budgeting/Financial Reporting Tom Skarbek, City Clerk John Voorde, and Kathleen <br /> Cekanski-Farrand,Council Attorney. <br /> Council Member Dieter noted that the Committee is composed of Council Member Kelly, <br /> Puzzello,Varner and himself. <br /> City Controller Frederick B. 011ett,III noted that he had"good, better and best news". The city <br /> received$19.8 million on Friday and to date have received 90% of what had been estimated that <br /> they would receive. The remaining 10%is to be addressed by March 10th, and that the city will <br /> not know until then. Cash flow is basically in good shape. Mr. 011ett stated that there are three <br /> (3) primary considerations: 1. The timeline of March 10th; 2. How much of the 10% will not <br /> be paid;and 3. How much of the 10%will not be paid relative to the appeal process. <br /> Dr. Varner inquired how much total monies had been received to date. Mr. 011ett stated that he <br /> did not have that information,but would bring it with him later. <br /> Council Member Dieter then called for a presentation on Substitute Bill No. 92-04 which would <br /> appropriate funds for some of the city's capital expenditures for the 2005 fiscal year including <br /> $543,250 from the General Fund, $1,885,800 from COIT Fund, $128,000 from the Parks and <br /> Recreation Fund, and$85,000 from the Parks Non-Reverting Capital Fund. <br /> Mr. 011ett noted that this early capital request is a departure from the past. The items addressed <br /> in this Bill are "time-critical" and"high priority" matters. Mr. 011ett noted that the CIP process <br /> typically takes 2 1/2 months. He anticipates that the first reading on the capital budget will take <br /> place on February 14th and that the public hearing will take place at the February 28th Council <br /> meeting. Twenty-one (21) funds will be involved, with only three (3) funds being addressed in <br /> Substitute Bill No. 92-04. <br /> Mr. 011ett noted that under General Fund if 101,25 police vehicles would reflect a savings of 4% <br /> if submitted now for a total savings of$20,000. The production time frame is the early part of <br /> March, plus alot of equipment needs to be put on each car. Mr. 011ett noted that all pre-owned <br /> vehicles have been identified by Director of Central Services Matt Chlebowski, noting that all <br /> value are time sensitive. <br /> Mr. 011ett noted that under COIT # 404, under "Community and Neighborhood Development", <br /> funds are listed as $52,000 for"Work force Diversity Initiative"; and$6,250 for"Minority& <br /> Personnel and Finance Committee of the 2005 South Bend Common Council -page 1- <br />