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<br /> <br /> <br />CITY OF SOUTH BEND <br />INSTRUCTIONS TO BIDDERS <br /> <br />1. BID FORMS AND EXECUTION <br />A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. <br />Failure to do so will be at the Bidder’s risk. <br />B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and <br />Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal <br />and Non-Collusion Affidavit, which is a part of the provided form, where indicated, provide a <br />notary signature and provide all other information required. <br />C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an <br />individual, his/her name and post office address must be shown. If made by a partnership or <br />joint venture, the name and post office address of each member of the partnership or joint <br />venture must be shown. If made by a corporation, the Proposal must be signed by an officer <br />of the corporation or by a representative duly authorized by the corporation to execute the <br />Proposal in its behalf. <br />2. SEALED BIDS ONLY <br />A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed <br />envelope marked on the outside with the general classificatio n of material bids, i.e. “Bid for <br />Computer Equipment,” “Bid for Front End Loader,” or “Bid for Offic e Supplies.” <br />B. When samples are required, such samples shall be delivered or shipped at the bidder’s <br />expense to the address specified in the Invitation to Bid. Samples must be shipped <br />separately from bid documents and labeled clearly with the Bidder’s name, address and the <br />commodity or equipment classifications and documents, the item (and item number, if any), <br />and Material Safety Data Sheets (if applicable). All samples must be representative of the <br />commodities or equipment which will be supplied by the successful Bidder. All samples will <br />become the property of the City of South Bend and none will be returned, unless otherwise <br />stated in the Specifications. <br />C. In the event of an inconsistency between provisions of the contract documents, the <br />inconsistency shall be resolved by giving precedence in the follo wing order: <br />3. ORDER OF PRECEDENCE <br />A. Bid Form attached Proposal <br />B. Addendum to Specifications <br />C. Specifications <br />D. Special Provision <br />E. Instructions to Bidders <br />F. Notice to Bidders <br />4. DELIVERY OF BIDS <br />A. Bids must be delivered electronically to bpwbids@southbendin.gov by the time specified (local <br />time) in the Notice to Bidders. <br />B. The Post Office Department will be considered agent o f the Bidder in delivering the bid. The <br />City will not be responsible for deliveries. Any Bids received after the time specified will <br />be returned unopened. <br />C. The Title of the Bid and Project Number (where applicable) as described above must be <br />included in the subject line of the email to which you have attached your bid. Th e name of the <br />company/vendor, address, contact email address and phone number must be included in the <br />body of the email. Detailed instructions and information, including the link to the Reserved <br />Mailbox for electronic bid submittals, is available at southb endin.gov/bids.