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CLAIMS REVIEW MEETING OCTOBER 2 2012 318
<br />A Claims Review Meeting of the Board of Public Works was convened at 9:10 a.m. on Tuesday,
<br />October 2, 2012, by Board President Gary A. Gilot, with Board Members Donald Inks, and
<br />Michael Mecham present. Board Members Kathryn Roos and Mark Neal were absent.
<br />APPROVE CLAIMS
<br />Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully
<br />supported by an invoice; the person receiving the goods or services has approved the claims; and
<br />the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Inks stated
<br />the following claims w�rw t� fl— ],,. --A -P__
<br />Name A
<br />Amount of Claim D
<br />Date
<br />City of South Bend $
<br />$612,44109 9
<br />9/25/2012 & 9/28/2012
<br />City of South Bend $
<br />$1,186,168.83 9
<br />9/28/2012
<br />City of South Bend $
<br />$3,969,265.87 9
<br />9/28/2012
<br />City of South Bend $
<br />$1,010,830.20 1
<br />10/2/2012
<br />St. Joseph County Housing Consortium $
<br />$761.58 9
<br />9/24/2012
<br />T Pr, —fnrP Ali, T , Lr —,A-
<br />- - ---- -- w- , uLUL uXwx il.,vicw vl LIM expenAltures, the claims be approved
<br />as submitted. Mr. Mecham seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO REJECT ALL QUOTES AND RE-QUOTE, – NORTH
<br />PUMPING STATION ROOF RESTORATION – PROJECT NO. 112 -34 WATER WORKS
<br />CAPITAL)
<br />In a memorandum to the Board, Mr. John Wiltrout, Water Works, requested permission to reject
<br />all quotes for the above referenced project. In a Memo to the Board he explained that on
<br />September 25, 2012, two quotes were received and opened. KRC Roofing was the low quote at
<br />$40,000.00 and they were awarded the project. After being told that they were the awarded
<br />contractor, they informed Mr. Wiltrout that they did not have the required Builder's Risk
<br />insurance listed in the specifications, and were not able to obtain the required $12,000.00
<br />insurance on such a low cost project. On September 26, 2012, the wage rates expired and new
<br />rates were approved. Therefore, the City could not award the second low quote. Mr. Wiltrout
<br />stated that DLZ Indiana has revised the specifications and distributed them to three roofing
<br />contractors. He noted that the new specifications state the City will carry the Builder's Risk
<br />Insurance. Mr. Inks stated he was told that KRC was not included in the list of contractors
<br />invited to re -quote on this project and he thought the Board should discuss this. He noted if the
<br />only issue was the insurance, he was of the understanding that the contractor wasn't clear on the
<br />issue of Builder's Insurance and shouldn't be held responsible for the misunderstanding. Mr.
<br />Mecham stated his recommendation is that if they're not at fault for this misunderstanding, they
<br />should be invited to quote again. Mr. Andy Lemberis, DLZ, stated this was an honest mistake on
<br />the part of the contractor and therefore they should not be omitted from the request for quotes.
<br />Upon a motion by Mr. Gilot, seconded by Mr. Mecham and carried, the request to reject all
<br />quotes and re -quote the project, allowing full open competition from all contractor's, was
<br />approved.
<br />ADJOURNMENT
<br />There being no further business to come before the Board, upon a motion made by Mr. Gilot,
<br />seconded by Ms. Mecham and carried, the meeting adjourned at 9:22 a.m.
<br />BOARD OF PUBLIC WORKS
<br />Gary A. Gilot, President
<br />Donal
<br />Kathryn E. Rios, Member
<br />AGIZ-1--
<br />Michael C. Mecham, Member
<br />Mark W. Neal, Member
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