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Historic Preservation Commission of South Bend & St. Joseph County Deputy Director Report — Debra Parcell — May 2 — June 2, 2017 Daily. Highlights 5/2 COA 2017-05018. COA 2017-0403A extension. COA 2017-0501C. COA 2017-0501 changed to RME and permit issued. Make site visits and take photos for recent COA applications. 5/3 Site visit to Bittersweet Trail. Finish RME 2017-0501A and issue permit. Prepare agenda for May HPC meeting. Section 106 review. Print photos and finish COAs for May meeting. COA 2017-0403A extension. 5/5 RME 2017-0505. Print, assemble, and mail commissioners' packets. Completed April meeting minutes and sent for review. Research 1636 LWW. 5/8 Research Jefferson School and Howard Park; sources of HP repair/improvement grants. Met with owner of 62290 Miami Rd. regarding potential COA application items, and contractors for barn repairs. File maintenance. COA 2017-0508. Prepared template for May HPC meeting minutes. Worked on Best.Week.Ever Scavenger Hunt. 5/9 Completed Best.Week.Ever Scavenger Hunt clues. Met with James Hickner regarding 813 Park; Terry and Jennifer, new owners of 1602 E. LaSalle. 5/10 Photo research request. Confirmed permit has not been issued by Bldg. Dept. for 813 Park. Posted notices for May HPC meeting. MMS letters. 5/11 MMS letters. Met with Marverick concerning historic districts/properties in South Bend. 5/12 Finished and mailed MMS letters. Researched Firehouse #7. Forwarded photo of retaining wall installed without COA at 812 Golden to Building Dept. 5/15 Communicated with Building Dept. regarding 812 Golden. Attended Treasure Hunt meeting. Cancelled Restore Michiana series. Initiated refunds. Notified presenters, partners, and participants. Prepared for Commission Meeting. RME 2017-0515. Replied to email from owner of 10708 Edison Rd. 5/16 Took more photos of 1327 East Wayne for COA. Filed paperwork from commission meeting. Worked on minutes from HPC meeting. 813 Park correspondence. 5/17 Worked on minutes from HPC meeting. RME 2017-0517. Approved windows and Issued COA 2017- 0216. Mailed all approved permits. 5/18 Finished meeting minute draft: Section 106 review. 5/19 File maintenance. Section 106 review. MMS problem property follow up. RME 2017-0517A and 2017- 0519. 5/22 Site visit to 812 Golden for landscape work without COA. Communication with owner and Building Dept.; also, owner of 61601 Bremen Highway. 5/24 Edited May HPC meeting minutes. Communication with owner and building dept. regarding 65753 Cedar Road. COA 2017-0523 and 2017-0524. Section 106 Review for Coal Line Trail. File maintenance. Preparation for next MMS survey. 5/25 Site visit to 812 Golden. MMS survey preparation. Section 106 Review. Communication with owner and building dept. regarding 60500 Bremen Hwy. 5/26 RME 2017-0526. Section 106 Review. MMS survey preparation. COA 2015-0526A. 5/30 Revised May meeting minutes. Finish COA 2017-0526A. File maintenance. 5/31 Section 106 reviews. RME 2017-0530, 2017-0531, 2017-0531A. Completed COA 2017-0524. Met with John and Sheila Redding regarding landmarking 541 North Ironwood. Met with South Bend Schools rep. regarding repairs to several Elementary Schools. File maintenance. 6/1 File maintenance. Prepare agenda for June HPC meeting. Begin COA 2017-0601. 6/2 COA 2017-0602, 2017-0602A. Staff -approved half round gutter selection for 336 W. Navarre. 'Routine Maintenance Exclusions Address RME# Description 1029 Hudson 2017-0501 Repair/replacement of existing 16' high retaining wall; addition of 8' retaining wall adjacent to provide additional strength. Space between to be used as a planter. Concrete steps to be poured between tops of walls on each level.