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HPC Meeting Minutes 2015
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2015
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South Bend HPC
HPC Document Type
Minutes
BOLT Control Number
1001364
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such actions comply with the public purposes and applicable provisions of state and local <br />law. <br />NOW THEREFORE, for and in consideration of the mutual covenants and <br />promises contained herein, the City and the Organization hereby agree as follows: <br />1. Contract Amount and Term. The Organization shall provide the programs <br />and services set forth at Exhibit A (the "Program ") to the residents of the City, on behalf <br />of the City, for the Contract Amount for the period commencing January 1, 2015 and <br />ending December 31, 2015. The approved schedule for the Program is set forth at Exhibit <br />B. <br />2. Program Budget and Budget Modification. The approved Program Budget <br />is set forth at Exhibit C hereto (the "Budget "), which exhibit is hereby incorporated herein <br />by reference. The Organization shall not seek from the City more than the Contract <br />Amount for any expenses related to the Program or otherwise. The Organization shall only <br />use the Contract Amount to implement the Program or provide the services in conformance <br />with the Budget and for no other purpose. <br />3. _ Comnensation for Program. All payments shall be made quarterly (on or <br />approximately near March 1, June 1, September 1 and December 1) for expenses incurred <br />during that quarter provided that the Organization provide sufficient evidence to the <br />Contract Administrator (as defined herein) for such expenses including, but not limited to, <br />a budget expenditure report detailing disbursements and expenditures of the Contract <br />Amount by the line items set forth in the Program Budget. The quarterly payments shall <br />be paid in equal amounts unless the Contract Administrator determines that the <br />Organization is materially failing to complete the Program in accordance with the Program <br />Schedule, in which case the City shall only be obligated to pay the applicable portion of <br />the Contract Amount substantiated by reliable evidence submitted by the Organization. <br />4. Design and Implementation of Program. To the extent not set forth in <br />Exhibit A. Exhibit B and Exhibit C, the Organization shall be solely responsible for the <br />design and implementation of the Program, unless specifically directed otherwise by the <br />City, the City's Internal Auditor (as defined herein), or the Director of the Division of <br />Community Development or any person appointed by said Director or the City to <br />administer this Agreement (the "Contract Administrator "). The Program and this <br />Agreement must be performed and administered in accordance with all applicable federal, <br />state and local laws. The Organization shall use the Contract Amount only for activities <br />related to the Program. <br />S. _ Termination of Agreement. If the City Controller makes a written <br />determination that funds are not appropriated or are otherwise unavailable to support the <br />continuation of this Agreement, it shall be cancelled. A determination by the City <br />Controller that funds are not appropriated or are otherwise unavailable to support the <br />continuation of performance shall be final and conclusive. Effective thirty (30) days after <br />2 <br />
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